Parts Coordinator I

Cox; Indianapolis (IN); On-site; USD 23,419 - 34,440; Full time

Benefits offered by this job

Paid time off

Paid holidays

Bereavement leave

Vote time off

Jury duty leave

Volunteer time off

Military leave

Parental leave

Job summary

Cox Fleet in Indianapolis, IN is hiring a Purchasing Coordinator I to handle data entry and professional phone and email communication with internal and external customers. The role supports CAMFS priorities and requires strong organizational and multitasking skills.

Qualifications include a high school diploma or GED and 3 years of related experience; proficiency in MS Excel/Word and ability to learn DFS IT Systems (Web Wrench, MobileFrame, RO Writer) is expected. Competitive hourly pay.

Qualifications

• High School Diploma or GED required.
• Three (3) years of related field experience preferred.
• Proficient with MS Excel and Word; ability to learn DFS IT Systems like Web Wrench, MobileFrame, RO Writer.
• Knowledge of trucking industry; fleet maintenance or transportation experience preferred.
• Ability to multitask and take initiative on projects.
• Excellent communication and organizational skills.

Responsibilities

• Provide high level customer service and represent the company professionally.
• Answer phones and emails to address purchasing needs within the organization.
• Data entry with accuracy and efficiency.
• Coordinate with technicians and managers on repairs, parts used, and verify invoices.
• Gather paperwork and upload to the system for records.
• Create weekly and monthly department reports.
• Handle and direct inquiries and tasks with vendors and CAMFS technicians.
• Support ad-hoc projects related to CAMFS priorities.

Skills

Data entry

Excel

Word

Phone communication

Email communication

Customer service

Multitasking

Organization

Education

High School Diploma or GED

Tools

DFS IT Systems

Web Wrench

MobileFrame

RO Writer

Job description

Job Summary

Cox Fleet is currently hiring a Purchasing Coordinator I, who will be responsible for data entry and professional phone & email communication with both internal and external customers.

Duties and Responsibilities

• Provide a high level of customer service, representing the company with a positive image.
• Ability to multitask.
• Answering phone calls, emails to address purchasing needs within the organization.
• Data entry, entering pertinent information with accuracy and efficiency.
• Reach out to technicians and managers on repairs performed, parts used to obtain required information and verify invoices.
• Gather necessary paperwork and upload into system for records.
• Create and catalogue weekly and monthly department reports.
• Handle, respond to, and direct incoming correspondence, calls, and tasks with vendors and CAMFS technicians in a timely manner.
• Support ad-hoc projects related to the CAMFS priorities and initiatives.

Qualifications

• High School Diploma or GED required.
• Three (3) years of experience in a related field preferred.
• Proficient computer skills, including MS Excel and Word, and the ability to learn new systems quickly, such as DFS IT Systems, including Web Wrench, MobileFrame, RO Writer.
• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking preferred.
• Demonstrated ability to multi-task and apply initiative and creativity on projects.
• Positive attitude, good instincts, and self-motivation.
• Excellent organizational skills and the ability to balance a variety of tasks.
• Ability to act with a sense of urgency to fix immediate issues as well as document and address solutions for the long-term.
• Excellent verbal and written communication skills; ability to effectively communicate at all levels of the organization.

Compensation

Hourly pay rate is in the range of $16.59 - $24.86/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. The position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits

Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Eligibility

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EEO Statement

EOE, including disability/vets.