Parts Coordinator I

Cox Automotive Inc.; Indianapolis (IN); On-site; USD 22,854 - 34,247; Full time

Benefits offered by this job

Paid time off

7 holidays annually

Job summary

Cox Automotive Inc. is seeking a Purchasing Coordinator I to perform data entry and professional phone and email communication with internal and external customers. The role requires strong customer service, multitasking, and accurate data handling.

The position emphasizes MS Excel/Word proficiency and the ability to quickly learn DFS IT Systems such as Web Wrench, MobileFrame, and RO Writer, with a focus on timely invoices and reporting for CAMFS initiatives.

Qualifications

• High School Diploma or GED required.
• Three (3) years of related experience preferred.
• Proficient in MS Excel and Word; ability to learn DFS IT Systems quickly.

Responsibilities

• Provide high level customer service and represent the company positively.
• Answer phone calls and emails to address purchasing needs.
• Data entry with accuracy and efficiency.
• Reach out to technicians and managers on repairs; verify invoices.

Skills

Customer service

Multitasking

Data entry

MS Excel

MS Word

System learning

Communication

Organizational skills

Urgency & problem solving

Education

High School Diploma or GED

Tools

DFS IT Systems

Web Wrench

MobileFrame

RO Writer

Job description

Job Summary

The Purchasing Coordinator I is responsible for data entry and professional phone and email communication with both internal and external customers.

Duties and Responsibilities

• Provide a high level of customer service, representing the company with a positive image.
• Ability to multitask.
• Answer phone calls and emails to address purchasing needs within the organization.
• Data entry, entering pertinent information with accuracy and efficiency.
• Reach out to technicians and managers on repairs performed, parts used to obtain required information and verify invoices.
• Gather necessary paperwork and upload into system for records.
• Create and catalogue weekly and monthly department reports.
• Handle, respond to, and direct incoming correspondence, calls, and tasks with vendors and CAMFS technicians in a timely manner.
• Support ad‑hoc projects related to the CAMFS priorities and initiatives.

Qualifications

• High School Diploma or GED required.
• Three (3) years of experience in a related field preferred.
• Proficient computer skills, including MS Excel and Word, and the ability to learn new systems quickly (such as DFS IT Systems, including Web Wrench, MobileFrame, RO Writer).
• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking preferred.
• Demonstrated ability to multi‑task and apply initiative and creativity on projects.
• Positive attitude, good instincts, and self‑motivation.
• Excellent organizational skills and the ability to balance a variety of tasks.
• Ability to act with a sense of urgency to fix immediate issues as well as document and address solutions for the long‑term.
• Excellent verbal and written communication skills; ability to effectively communicate at all levels of the organization.

Compensation

Hourly pay range is $16.59 - $24.86 per hour. Base rate may vary based on location and candidate qualifications. Position may be eligible for additional compensation such as commission and incentive programs.

Benefits

Employees are eligible for a minimum of 6.67 hours of paid time off per month and seven paid holidays annually. Additional paid time off includes bereavement leave, voting time, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must be authorized to work in the United States without current or future sponsorship.

EOE, including disability/vets.