Part-time Tuition Clerk

Bishopnoll; Indiana (PA); On-site; USD 30,307 - 39,950; Part time

Job summary

Bishopnoll is seeking a detail-oriented Part-Time Tuition Clerk in Indiana to manage billing and collections of student tuition. The role requires processing payments accurately, assisting with billing inquiries, and maintaining financial records. Candidates should have a high school diploma, relevant experience in billing, and preferably be fluent in Spanish. This position offers flexible part-time hours, typically requiring 22 to 29 hours per week, with opportunities to transition to full-time.

Qualifications

• High school diploma or equivalent required; additional education in accounting or related field preferred.
• Previous experience in billing or accounting preferred.
• Fluency in both Spanish and English is a plus.

Responsibilities

• Process tuition and fees accurately and on time.
• Enter daily payments to student accounts.
• Assist parents and students with billing inquiries.

Skills

Attention to detail

Bilingual (Spanish and English)

Organizational skills

Communication skills

Proficiency in Microsoft Excel

Education

High school diploma or equivalent

Additional education in accounting or related field

Tools

FACTS school information system

Google Sheets

Job description

A private Catholic high school seeks a detail‑oriented, organized Part‑Time Tuition Clerk. The primary responsibility is accurate billing, collection, and accounting of student tuition and fees.

Responsibilities

1. Process tuition and fees for students accurately and in a timely manner.
2. Enter daily payments to student accounts.
3. Handle charges and credits effectively, ensuring accuracy and compliance with established policies and procedures.
4. Enter financial data into FACTS (school information system) with precision and attention to detail.
5. Provide assistance to parents and students regarding billing inquiries and payment processes.
6. Generate reports on billing activities and financial data as required.
7. Initiate and maintain contact with customers via phone, email, and letters to encourage timely payment and resolve outstanding balances.
8. Provide courteous and professional assistance to customers regarding past‑due accounts, explaining payment options and addressing any concerns or inquiries; communicate effectively with Spanish‑speaking parents via phone, email, and in‑person interactions.
9. Negotiate payment plans and settlements with customers based on their financial situations while adhering to company policies and procedures.
10. Maintain accurate and detailed records of all collection activities, including communication logs, payment arrangements, and account status updates, and keep organized and up‑to‑date records of financial transactions and billing activities.
11. Support auditing processes by providing accurate documentation and information as requested.
12. Work closely with finance staff and academic administrators to ensure smooth billing operations.
13. Ensure compliance with all relevant regulations, policies, and procedures governing tuition billing and accounting practices.

Qualifications

1. High school diploma or equivalent required; additional education in accounting or related field preferred.
2. Previous experience in billing, accounting, or related field; experience with FACTS is a plus.
3. Preferred fluency in both Spanish and English, with excellent verbal and written communication skills.
4. Overall concept of the Indiana School Choice program.
5. Basic understanding of accounting principles and practices.
6. Proficient in Microsoft Office suite, especially Excel, and Google Sheets; experience with accounting software is advantageous.
7. Strong attention to detail and accuracy in data entry and financial transactions.
8. Excellent organizational skills with the ability to prioritize tasks effectively.
9. Clear and effective communication skills, both verbal and written.
10. Ability to identify issues and resolve problems independently or with minimal supervision.
11. Ability to work collaboratively within a team environment.
12. Demonstrates honesty and integrity in handling financial information and sensitive data.

Schedule and Compensation

This is a part‑time position ranging from a minimum of 22 to a maximum of 29 hours per week, with potential to become full‑time. Typical week: Tuesday through Thursday 11:30 am – 4:00 pm, Monday 7:30 am – 4:00 pm. Compensation commensurate with experience and qualifications. Year‑round position requiring attendance at a handful of evening events at the school.