Tuition Manager, Holy Infancy School

Diocese of Allentown; Bethlehem (Northampton County); On-site; USD 34,440 - 48,216; Part time

Job summary

The Diocese of Allentown is seeking a part-time Tuition Manager to oversee the complete cycle of tuition billing and manage related accounts receivable. This role involves close collaboration with the Business Manager to ensure effective financial operations within the school environment.

The ideal candidate will have at least an Associate's Degree or five years of business experience, along with proficiency in Microsoft Office and FACTS/STS software. Strong organizational and communication skills are essential, and the position offers a flexible schedule, generally between 20-29 hours a week.

Qualifications

• Must have clear records of PA Criminal Record Check and Child Abuse History.
• Must attend Protecting God's Children class.
• Ability to work independently and proficiently.

Responsibilities

• Manage all tuition billing and related accounts receivable.
• Maintain student agreements and reconcile accounts.
• Mail statements and follow up on outstanding balances.
• Field incoming phone calls related to tuition payment.

Skills

Proficiency in Microsoft Office

Organizational skills

Communication skills

Interpersonal skills

Education

Associate's Degree or 5 years of related experience

5 years of supervisory experience

Tools

FACTS/STS Program for Tuition Management

iSolved for Payroll Management

Job description

Job Title: Tuition Manager

FLSA: Non-exempt

Job Status: Part Time

Reporting Functions: Reports to the building principal and to the financial committee of the Board of Directors.

Job Function: The position is responsible for managing all tuition billing and related accounts receivable. The Tuition Manager works closely with the Business Manager to achieve efficient business processes and a complete and accurate financial picture of the operations of the school.

Duties and Responsibilities

Tuition

• Manage the entire cycle of billing for Registration, Tuition and Fees, the tuition collection cycle, and communication and statements to parents to accomplish these tasks.
• Post tuition to the student accounts in FACTS.
• Maintain student agreements in FACTS.
  • Setup agreements in June and as new students enroll including tuition and financial aid information.
  • Maintain the system for any payments made at school or credits or financial aid to be applied.
• Provide tuition entries for the General Ledger.
• Reconcile the tuition receivable accounts in the General Ledger to the FACTS database.
• Mail statements to parents 3 times per school year and follow up during the summer on outstanding balances.
• Maintain tuition records for each family; provide the Pastor and Principal with updates that include delinquent accounts.
• Forward delinquency letters to families at the end of each quarter; field incoming phone calls related to tuition payment.
• Tuition Receivable: Maintain detail for current and prior students and reconcile to general ledger; adjust related allowance account as appropriate and reconcile to general ledger; ensure parent and student compliance with related school tuition policy; identify delinquent accounts and alert principal and finance committee for appropriate action.
• EITC & OSTC Scholarships: Maintains detail of recipients and works with Business Manager to reconcile with general ledger to the subsidiary tuition management system.

Accounts Receivable

• Record receipts into the FACTS/STS system on a timely basis.
• Provide General Ledger manager/bookkeeper with regular tuition-related Cash Receipts reports for General Ledger posting.
• Post Certificate program credits into FACTS/STS and provide the JE for the General Ledger.

Other Duties

• Post information for Fundraising/Option into FACTS/STS.
• Receive information from Fundraising Office and maintain database in FACTS/STS as a check and balance.
• Post Certificate program credits into FACTS and provide the JE for the General Ledger.
• Complete any other tasks requested by the principal related to the finances of the school.

Additional Conditions for Employment: Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals, including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.

Educational Requirements

• Minimum of Associate's Degree or 5 years of related business experience.
• 5 years of supervisory experience.

Other Requirements

• Clear records of Pennsylvania State Police Criminal Record Check (PATCH), Pennsylvania Child Abuse History, and Federal Bureau of Investigation Criminal Background Fingerprint Check as required under Commonwealth of Pennsylvania's Act 153 of 2014 (No less than 1 year old). As well as attendance at the online Protecting God's Children class and Mandated Reporter Training.
• Proficiency in Microsoft Office, especially Excel and Word, FACTS/STS Program for Tuition management software; iSolved for Payroll management.
• Must possess excellent organizational and communication skills.
• Must exhibit a high degree of integrity, loyalty, dependability, and have a strong work ethic. Position continually requires demonstrated poise, tact and diplomacy.
• Must possess a high level of interpersonal skills to handle sensitive confidential situations.
• Must be able to work independently and proficiently.
• Be present at key functions and special meetings beyond normal office hours.

Physical Demands: Time is spent looking at a computer screen, keyboarding and manipulating a mouse. While performing the duties of this job, employee must have the ability to sit for extended periods of time, walk and stand; exhibit manual dexterity to dial a telephone, enter data into a computer; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels on the telephone and in person; speak in audible tones so that others may understand clearly in person and on the telephone; use of hands to operate standard office equipment is necessary; with occasional reaching and lifting up to 20 pounds.

Working Conditions: Normal school office environment; part time, 20-29 hours per week. Schedule is flexible within operational hours; 7:30 a.m. to 3:30 p.m., may be required to attend meetings in the evenings.

EOE M/F/D/V