Part-Time Studio Administrator & Operations Lead

Gardner Studio; Oklahoma City (OK); Presencial; USD 30.000 - 34.000; A tiempo parcial

Descripción de la vacante

Gardner Studio in Oklahoma City is seeking a part-time administrative assistant to help run the studio efficiently. You will greet visitors, manage calendars and inboxes, coordinate meetings, and support invoicing and purchasing processes.

We value a hospitality mindset, clear communication, and reliable follow-through. This role offers 20 hours per week onsite with a predictable schedule and room to grow with the team.

Formación

• Experience independently managing recurring administrative responsibilities, records and follow-up in a professional office.
• Clear, professional communication in person, by phone and in writing.
• Initiative, ownership and dependable follow-through.
• Discretion with client, employee and financial records.
• Ability to learn new software and responsible uses of AI.

Responsabilidades

• Build and improve simple, repeatable office processes, checklists and trackers.
• Create a welcoming, professional experience for clients, visitors and collaborators. Prepare meeting spaces and coordinate everyday hospitality and team-meeting needs.
• Keep calendars, meetings, brief notes and travel logistics organized; monitor inboxes and route requests with clear owners and due dates.
• Notice routine office needs; coordinate supplies, cleaning and facilities vendors within approved limits.
• Track licenses, memberships, software and insurance deadlines; coordinate certificate requests.
• Collect receipts and invoices; maintain monthly billing checklist and assemble bills for accounting review.
• Prepare Monograph invoice drafts after training; send invoices and reminders; escalate discrepancies.
• Coordinate onboarding and offboarding checklists with payroll, benefits and IT.
• Help improve administrative workflows as we adopt AI tools; protect confidential information.

Conocimientos

Hospitality mindset

Professional communication

Initiative

Confidentiality

Outlook proficiency

Excel proficiency

AI tools familiarity

Herramientas

Smartsheet

Monograph

QuickBooks

Microsoft Teams

Outlook

Word

Excel

Descripción del empleo

Gardner Studio in Oklahoma City is seeking a part-time administrative assistant to help run the studio efficiently. You will greet visitors, manage calendars and inboxes, coordinate meetings, and support invoicing and purchasing processes.

We value a hospitality mindset, clear communication, and reliable follow-through. This role offers 20 hours per week onsite with a predictable schedule and room to grow with the team.