Part-Time Student Administrative Assistant (Records)

Texas A&M University; Commerce (TX); On-site; USD 17,000 - 22,000; Full time

Job summary

East Texas A&M University is seeking a Student Worker for Educational Certification & Academic Services in Commerce, Texas. The position supports department operations, assists students, faculty, staff, and visitors, and contributes to records and document management during regular university hours (Mon–Fri, 8:00 a.m.–5:00 p.m.).

The Student Worker role offers flexible scheduling (15–19 hours/week) with renewal possible per performance and funding.

Qualifications

• Education: High school diploma or equivalent.
• Must be currently enrolled as a student at East Texas A&M University and meet student-employment eligibility.
• No previous professional experience required.
• Experience in customer service, administrative support, data entry, or office setting is beneficial.
• Strong customer service and interpersonal skills.
• Effective verbal and written communication skills.
• Basic proficiency with computers, email, word-processing software, spreadsheets, and online systems.
• Strong organizational and time-management skills.
• Attention to detail and commitment to accuracy.
• Ability to follow written and verbal instructions.
• Ability to maintain organized records and complete routine administrative tasks.
• Ability to communicate professionally by telephone, email, and in person.

Responsibilities

• Welcome students, faculty, staff, and visitors and provide courteous front-desk assistance.
• Answer telephone calls, respond to general inquiries, and direct individuals to the appropriate staff member or university resource.
• Assist with scheduling appointments, meetings, and departmental activities.
• Perform accurate data entry and update departmental records, spreadsheets, databases, and tracking systems.
• Assist with processing, organizing, scanning, filing, and retrieving student records and departmental documents.
• Support educational certification and academic services processes under the direction of departmental staff.
• Review documents for completeness and notify a supervisor when information is missing or requires additional attention.
• Assist with preparing correspondence, forms, informational materials, and routine office communications.
• Maintain organized electronic and physical filing systems.
• Provide general clerical support, including copying, printing, assembling packets, labeling, and distributing materials.
• Assist with departmental projects, events, presentations, and other office initiatives.
• Maintain the confidentiality of student information and departmental records in accordance with university policies and FERPA.
• Communicate professionally and respectfully with students, faculty, staff, and community members.
• Complete assigned tasks accurately and within established deadlines.
• Maintain a clean, organized, and welcoming front-office environment.
• Perform other duties as assigned.

Skills

Customer service

Interpersonal skills

Verbal and written communication

Organization and time-management

Attention to detail

Education

High school diploma or equivalent

Currently enrolled as a student

Tools

Word processing software

Spreadsheets

Email

Online systems

Job description

East Texas A&M University is seeking a Student Worker for Educational Certification & Academic Services in Commerce, Texas. The position supports department operations, assists students, faculty, staff, and visitors, and contributes to records and document management during regular university hours (Mon–Fri, 8:00 a.m.–5:00 p.m.).

The Student Worker role offers flexible scheduling (15–19 hours/week) with renewal possible per performance and funding.