Part-Time Service Billing & Admin Coordinator

Sciens Building Solutions; City of Rochester (NY); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

Paid time off

401(k) matching

Disability insurance

Medical, dental, and vision plans

Life insurance

Tuition reimbursement

Job summary

Sciens Building Solutions in Rochester is seeking a Part Time Service Billing Coordinator to manage invoices and support finance and administrative tasks, ensuring billing accuracy. The role requires strong attention to detail and effective communication across departments.

The position offers a competitive hourly pay range, opportunities to collaborate with multiple teams, and a benefits package including PTO and education support.

Qualifications

• High school diploma or equivalent.

Responsibilities

• Generate and process invoices for products/services.
• Collaborate with departments to ensure workflow and service.
• Ensure accurate billing information and rates.
• Reconcile billing records with financial systems.
• Address billing inquiries promptly and professionally.
• Track and report M/WBE subcontracting and spending.
• Review client purchase orders for invoicing accuracy.
• Reconcile monitoring statements with issued billing.
• Assist in compiling data for financial reports.
• Set up monitoring and service agreements in ERP.
• Manage incoming calls and direct to appropriate departments.
• Provide courteous customer service over the phone.
• Facilitate internal communication and relay messages.
• Assist with filing, data entry, and record maintenance.

Skills

Billing software

Administrative support

Communication skills

Time management

Attention to detail

Multi-tasking

Discretion with confidential info

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Spreadsheets

Email

Job description

Sciens Building Solutions in Rochester is seeking a Part Time Service Billing Coordinator to manage invoices and support finance and administrative tasks, ensuring billing accuracy. The role requires strong attention to detail and effective communication across departments.

The position offers a competitive hourly pay range, opportunities to collaborate with multiple teams, and a benefits package including PTO and education support.