Part-Time Billing & Admin Coordinator

West Fire Systems Inc; City of Rochester (NY); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

PTO plan

401(k) matching

Medical insurance

Dental and vision

Life insurance

Tuition reimbursement

Disability coverage

Job summary

SciensBuilding Solutions is seeking a Part Time Service Billing Coordinator to manage invoices, support general finance tasks, and ensure accurate billing practices. This role demands strong organization and clear communication as you collaborate with multiple departments to keep workflows smooth.

Key duties include generating invoices, reconciling billing records in the ERP system, handling client inquiries, and assisting with monthly reporting on M/WBE subcontracting.

Qualifications

• Requires high school diploma or equivalent.
• Experience as a billing clerk or administrative assistant is preferred.
• Familiarity with billing software and financial systems is a plus.
• Proficient with Microsoft Office and email.

Responsibilities

• Generate and process invoices for products/services.
• Collaborate with departments to ensure workflow and service.
• Ensure accurate billing information and rates.
• Reconcile billing records with financial systems.
• Address billing inquiries and resolve issues promptly.
• Track and report M/WBE subcontracting and spending.
• Review client purchase orders for invoicing accuracy.
• Set up new monitoring and service agreements in ERP.
• Manage incoming calls and route to proper teams.
• Provide courteous customer service over the phone.

Skills

Billing software

Administrative support

Microsoft Office

Communication skills

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

ERP system

Job description

SciensBuilding Solutions is seeking a Part Time Service Billing Coordinator to manage invoices, support general finance tasks, and ensure accurate billing practices. This role demands strong organization and clear communication as you collaborate with multiple departments to keep workflows smooth.

Key duties include generating invoices, reconciling billing records in the ERP system, handling client inquiries, and assisting with monthly reporting on M/WBE subcontracting.