Coordinator, Educational and Scholarly Initiatives

Hofstra University; Town of Hempstead (NY); On-site; USD 61,000 - 64,000; Full time

Job summary

Hofstra University is seeking a Coordinator, Educational and Scholarly Initiatives in the School of Medicine to support curricular, co-curricular, and scholarly programs for medical students. You will report to the Assistant Dean for Student Support and Advising and coordinate communications, technology, events, and records.

The role requires a Bachelor’s degree and at least three years of related experience, with strong organizational and communication skills.

Qualifications

• Bachelor's degree required.
• Minimum three years of progressively responsible administrative, program coordination, or higher education experience.
• Demonstrated experience coordinating multiple projects and competing priorities with minimal supervision.
• Possess excellent organizational skills, attention to detail, and oral and written communication skills.
• Ability to work independently, exercise sound judgment, solve problems, and maintain confidentiality.
• Ability to establish collaborative working relationships with students, faculty, staff, and institutional partners.
• Demonstrated proficiency with Microsoft Word, Excel, PowerPoint, and Outlook and ability to learn new technology platforms.
• A flexible work schedule, including some early mornings and late evenings, may be required to support student programming and events.

Responsibilities

• Coordinates day-to-day administration and logistics of assigned programs, including scheduling, registrations, materials, and participant tracking.
• Coordinates programs and events involving students, faculty, physicians, and partners, including room reservations, catering, AV, and day-of-event support.
• Provides administrative and logistical support for medical student scholarly activities, including communications and records management.
• Coordinates annual student presentations, including submissions, communications, scheduling, logistics, and materials.
• Maintains Canvas courses and other educational technology platforms, enrollments, materials, and announcements.
• Maintains program records and assists with tracking participation, evaluation data, and outcomes.
• Processes purchasing, payment, reimbursement, supply and other administrative documentation.
• Collaborates with faculty, staff, and partners to support educational initiatives and special projects.

Skills

Organizational skills

Attention to detail

Oral and written communication

Education

Bachelor's degree

3+ years administrative experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title

Coordinator, Educational and Scholarly Initiatives

Position Number

896259

Position Category

Administration

School/Division

School of Medicine

Full-Time or Part-Time

Full-Time

Description

The Coordinator, Educational and Scholarly Initiatives supports the planning, coordination, and implementation of curricular, co-curricular, and scholarly programs for medical students. Reporting to the Assistant Dean for Student Support and Advising, this position coordinates key operational components of educational programs, including program administration, faculty and student communications, educational technology, event logistics, and related activities. The Coordinator exercises independent judgment in organizing multiple priorities and collaborating with students, faculty, physicians, administrators, and institutional partners to support educational initiatives. A flexible work schedule, including some early mornings and late evenings, may be required to support student programming and events. Responsibilities include, but are not limited to:

• Coordinates the day-to-day administration and logistics of assigned co-curricular, and scholarly programs, including scheduling, communications, registration, materials, and participant tracking.
• Coordinates educational programs and events involving students, faculty, physicians, and institutional partners, including room reservations, catering, audiovisual needs, virtual meetings, and day-of-event support.
• Provides administrative and logistical support for medical student scholarly activities, including program communications, records management, educational events, and related initiatives.
• Coordinates annual student presentations, including submissions, participant communications, scheduling, event logistics, and presentation materials.
• Maintains assigned Canvas courses and other educational technology platforms, including enrollments, materials, announcements, and registration systems.
• Maintains program records and assists with tracking participation, evaluation data, program outcomes, and other information used for assessment and continuous improvement.
• Processes purchasing, payment, reimbursement, supply, and other administrative documentation associated with assigned programs.
• Collaborates with faculty, staff, and institutional partners to facilitate educational initiatives; assists with special projects, process improvements, and other School of Medicine activities as assigned.

Qualifications

• Bachelor's degree required.
• Minimum three years of progressively responsible administrative, program coordination, or higher education experience.
• Demonstrated experience coordinating multiple projects and competing priorities with minimal supervision.
• Possess excellent organizational skills, attention to detail, and oral and written communication skills.
• Ability to work independently, exercise sound judgment, solve problems, and maintain confidentiality.
• Ability to establish collaborative working relationships with students, faculty, staff, and institutional partners.
• Demonstrated proficiency with Microsoft Word, Excel, PowerPoint, and Outlook and ability to learn new technology platforms.
• A flexible work schedule, including some early mornings and late evenings, may be required to support student programming and events.

Preferred Qualifications

• Experience working in medical education, higher education, or student affairs.
• Experience coordinating educational, student, or academic programs.
• Experience with educational technologies or learning management systems.
• Experience with event coordination, data tracking, assessment, or program evaluation.

Date Posted

10/08/2026

EEO Statement

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range

$61,000-$63,500