Part Time Secretary

Hemlock Public School District; Richland Township (MI); On-site; USD 17,000 - 25,000; Part time

Job summary

Hemlock Public Schools is seeking a part-time 42-week Secretary to provide front-desk support, manage attendance, and handle administrative tasks in a school setting. The role requires strong customer service, proficiency with Google Workspace, Skyward, and health-record procedures, plus ability to collaborate with students, families, staff and administration.

Salary is per the negotiated union contract; hours are 5 per day, 42 weeks per year, part-time schedule.

Qualifications

• Experience in receptionist duties and front-desk operations.
• Familiar with Skyward student information system.
• Proficient in Google Workspace (Docs, Sheets, Slides, Drive).
• Knowledge of health reporting requirements (MCIR).
• Strong organizational and filing procedures for student records.
• Effective communication with students, parents, staff and administration.

Responsibilities

• Receptionist and related duties.
• Ordering and receiving materials.
• Daily student attendance, eligibility, gradebook, report card functions in Skyward.
• Apptegy communication system management.
• Administering and recording medications, as well as, maintaining all MCIR and local health department reporting.
• Financial duties – managing Organizational accounts.
• Daily announcements posted to all venues.
• Transcript updates.
• Discipline entry into Skyward and associated communications.
• Other building correspondence.
• Any additional duties assigned.

Skills

Customer service

Interpersonal communication

Attention to detail

Front desk duties

Education

High School Diploma

College degree preferred

Tools

Skyward

Google Workspace

Spreadsheets

Google Calendar

Apptegy

MCIR reporting

Job description

POSITION OPENING

PART TIME, 42 WEEK SECRETARY

5 Hours Per Day

Required Qualifications:

• Prompt and courteous customer service practices.
• Ability to interact positively with all school stakeholders: students, parents, community members, teachers, support staff, other secretaries, and administration.
• Demonstrate knowledge of spreadsheet programs for financial accounting procedures.
• Develop/compose/manage/edit/print documents in Google Suite applications.
• Demonstrate aptitude with Google calendar.
• Demonstrate computer skills with various software and the knowledge of or ability to learn Skyward.
• Demonstrate knowledge of filing procedures for student records, CA-60, etc.
• Knowledge of and ability to work with students at all school levels.
• High School Diploma required, college degree preferred.

Job Requirements, Knowledge and Skills:

• Receptionist and related duties.
• Ordering and receiving materials.
• Daily student attendance, eligibility, gradebook, report card functions in Skyward student management software.
• Apptegy communication system management.
• Administering and recording medications, as well as, maintaining all MCIR and local health department reporting.
• Financial duties – managing Organizational accounts.
• Daily announcements posted to all venues.
• Transcript updates.
• Discipline entry into Skyward and associated communications.
• Other building correspondence.
• Any additional duties assigned.

Salary: As per negotiated union contract.

NOTICE OF NONDISCRIMINATION

The Hemlock Public School District does not discriminate on the basis of race, color, national origin, sex, age, or disability in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies:

Direct all inquiries related to discrimination to:

1095 North Hemlock Road

Hemlock, MI 48626

[phone]