Substitute - Secretary

District Wide; Royal City (WA); On-site; USD 25,548 - 36,387; Full time

Job summary

A local educational institution is seeking a Substitute Secretary to handle general secretarial duties, assist with communication, and manage databases. Candidates should have at least a High School diploma and one year of clerical experience. Key skills include effective communication and attention to detail. This full-time role offers starting hourly pay of $22.48 and will commence in the 22-23 School Year.

Qualifications

• One year of clerical experience or equivalent education.
• Ability to relate positively with staff, students, and parents.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Provide back-up assistance to Secretary as needed.
• Perform receptionist duties and assist staff and public.
• Maintain and update databases and spreadsheets.
• Type correspondence and reports.
• Work with online attendance program and notify parents of absences.
• Sort and distribute mail.

Skills

Clerical experience

Effective communication

Attention to detail

Bilingual preferred

Time management

Education

High School diploma or G.E.D.

Tools

Computer

Photocopier

Job description

Substitute - Secretary

Royal School District 160 District Wide - Royal City, Washington Open in Google Maps

Job Details

Job ID: 3694183

Application Deadline: Posted until filled

Posted: Oct 07, 2021 12:00 AM (UTC)

Job Description

Substitute Secretary: Performs general secretarial and receptionist duties using established and defined methods, practices and procedures.

General Qualifications

• High School diploma or G.E.D. equivalent.
• One (1) year of clerical experience or any combination of education and experience, which provides the applicant with the knowledge, skills, and abilities required to perform the job.
• Must have the ability to relate in a positive way with supervisory staff, students and parents.
• Must have the ability to communicate effectively both orally and in writing.
• Bilingual preferred
• Always punctual
• Such alternatives to the above qualifications as the board may find acceptable.

Job Specific Qualifications

• Knowledge of office practices, procedures and equipment.
• Ability to operate standard office equipment such as typewriter, computer, calculator, and photocopier.
• Ability to work with a high degree of accuracy and attention to detail to meet deadlines.
• Ability to understand and execute verbal and written instructions, policies, and procedures.
• Ability to maintain confidentiality of sensitive information.
• Good attendance and punctuality is required.

Job Duties and Responsibilities

• Provide back-up assistance to Secretary as needed.
• Perform receptionist duties by answering the phone and providing assistance to staff and then the public.
• Maintain and update databases and spreadsheets.
• Type correspondence, bulletins, agenda's, reports, and newsletters.
• Prepare, maintain and file detailed records such as daily attendance reports, and other student reports using office machines such as listed above.
• Work with online attendance program; notifies parents by telephone when students are absent from school. Accurately report/distribute standardized reports and letters.
• Sort and distribute mail and district information
• Assist students as directed.
• Must be able to deal with children's health problems, accidents, etc.
• May maintain and monitor student immunization records.
• Must have excellent attendance.
• Other duties as assigned.

Terms of Employment

Starting Date: 22-23 School Year

Salary: Step 1, of Secretary Salary Schedule, 22.48 per/hr

Hours: Up to 8.0 hrs/day

NONDISCRIMINATION

The Royal School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee has been designated to handle questions and complaints of alleged discrimination: Title IX Coordinator, Cody Miller, Compliance Officer, 901 Ahlers Road, Royal City, WA 99357, [phone], [e-mail].

Position Type: Full-Time

Contact Information

• Marissa Reyes
• PO BOX 486 Royal City, WA 99357
• Royal City, Washington 99357
• Phone: [phone]
• Email: [e-mail]