Part Time Secretary

Hemlock Public School District; Hemlock (MI); On-site; USD 17,000 - 23,000; Part time

Job summary

Hemlock Public Schools is seeking a part-time, 42-week secretary to support front-desk operations and administrative tasks. The role involves student attendance, gradebook management in Skyward, Apptegy communications, and health reporting responsibilities.

The ideal candidate will have strong customer service skills, be able to interact with students, parents, and staff, and possess Google Workspace proficiency. A high school diploma is required, with a college degree preferred.

Qualifications

• Receptionist duties and front-desk presence.
• Daily attendance and gradebook in Skyward.
• Knowledge of Apptegy communications system.
• Experience with Google Workspace applications.
• Filing procedures for student records.
• Ability to interact with students at all school levels.
• High school diploma required; college degree preferred.

Responsibilities

• Receptionist and related duties.
• Ordering and receiving materials.
• Daily student attendance, eligibility, gradebook, and transcript updates in Skyward.
• Apptegy communications system management.
• Administering and recording medications and health reporting.
• Managing organizational accounts and daily announcements.
• Discipline entries in Skyward and related communications.
• Other building correspondence and duties as assigned.

Skills

Customer service

Stakeholder interaction

Spreadsheets

Google Suite

Google Calendar

Skyward

Student records

Student support

Education

High School Diploma

College degree preferred

Tools

Skyward

Apptegy

Job description

POSITION OPENING

PART TIME, 42 WEEK SECRETARY

5 Hours Per Day

Required Qualifications:

• Prompt and courteous customer service practices.
• Ability to interact positively with all school stakeholders: students, parents, community members, teachers, support staff, other secretaries, and administration.
• Demonstrate knowledge of spreadsheet programs for financial accounting procedures.
• Develop/compose/manage/edit/print documents in Google Suite applications.
• Demonstrate aptitude with Google calendar.
• Demonstrate computer skills with various software and the knowledge of or ability to learn Skyward.
• Demonstrate knowledge of filing procedures for student records, CA-60, etc.
• Knowledge of and ability to work with students at all school levels.
• High School Diploma required, college degree preferred.

Job Requirements, Knowledge and Skills:

• Receptionist and related duties.
• Ordering and receiving materials.
• Daily student attendance, eligibility, gradebook, report card functions in Skyward student management software.
• Apptegy communication system management.
• Administering and recording medications, as well as, maintaining all MCIR and local health department reporting.
• Financial duties – managing Organizational accounts.
• Daily announcements posted to all venues.
• Transcript updates.
• Discipline entry into Skyward and associated communications.
• Other building correspondence.
• Any additional duties assigned.

Salary: As per negotiated union contract.

NOTICE OF NONDISCRIMINATION

The Hemlock Public School District does not discriminate on the basis of race, color, national origin, sex, age, or disability in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies:

Direct all inquiries related to discrimination to:

1095 North Hemlock Road

Hemlock, MI 48626

[phone]