Part-Time Seasonal Administrative Support for Live Events

Celebration Cinema; Grand Rapids (MI); On-site; USD 19,000 - 25,000; Part time

Benefits offered by this job

Part Time schedule: Mon, Wed & Fri 10:

Job summary

ShowSpan, Inc in Grand Rapids is seeking a PART TIME SEASONAL Administrative Assistant to support the Administrative Director. The role involves extensive phone work, office duties, and assisting exhibitors and staff during a fast-paced seasonal period.

The ideal candidate is customer service oriented, organized, punctual, flexible, and a team player. Proficiency in Windows, Microsoft 365, and basic website editing is expected; CRM experience is a plus.

Qualifications

• Experience with computers, customer service, and administrative support.
• Proficiency in Office 365 products including Outlook, Teams, Word and Excel; website editing and CRM experience a plus.
• Comfortable learning new software and using various office equipment.
• Physical stamina for moderate exertion (up to 50 lbs) and occasional lifting.
• Able to work independently, manage deadlines and perform under pressure.
• Strong organization and attention to detail with excellent written and verbal communication.

Responsibilities

• Provide secondary phone coverage and direct calls when needed.
• Support and maintain online exhibitor kits; troubleshoot and share access information.
• Send reminders to exhibitors to create accounts and meet deadlines.
• Assist exhibitors with proof of general liability insurance.
• Assist with credentials and paperwork transitions for Show Office staff.
• Answer exhibitor questions and support event operations.

Skills

Customer service

Interpersonal skills

Project management

Office experience

Office 365

Website editing

CRM

Tools

Office 365 Suite

CRM software

Website editing tool

Job description

ShowSpan, Inc in Grand Rapids is seeking a PART TIME SEASONAL Administrative Assistant to support the Administrative Director. The role involves extensive phone work, office duties, and assisting exhibitors and staff during a fast-paced seasonal period.

The ideal candidate is customer service oriented, organized, punctual, flexible, and a team player. Proficiency in Windows, Microsoft 365, and basic website editing is expected; CRM experience is a plus.