Part-Time School Operations Coordinator

ACCEPT Education Collaborative; Natick (MA); On-site; USD 40,000 - 55,000; Part time

Job summary

ACCEPT Education Collaborative in Natick, MA seeks an Operations Coordinator to provide administrative and operational support for facilities, maintenance, purchasing, and vendor coordination. The role reports to the Director of Finance and Operations and emphasizes organization, discretion, and timely follow-through.

The position is on-site, part-time (approximately 32 hours/week) with duties across departments, events, and transportation support.

Qualifications

• High school diploma or equivalent required.
• Prior experience in administrative support, office operations, facilities coordination, project coordination, or related role.
• Strong organizational skills; ability to manage multiple assignments, priorities, and deadlines.
• Strong written and verbal communication; interact professionally with staff, vendors, contractors, stakeholders.
• Working knowledge of Microsoft Excel and Word, Google Workspace, Adobe Acrobat, email, calendars, and common office apps.
• Ability to learn and use new systems, procedures, and technology.
• Strong attention to detail and ability to maintain organized records.
• Demonstrated reliability, discretion, sound judgment, and handling confidential information.
• Strong interpersonal skills and emotional intelligence.
• Ability to work independently, take initiative, and escalate as needed.
• Adaptability to changing priorities and day-to-day operational needs.
• On-site work with established schedule.

Responsibilities

• Coordinate routine building maintenance, repairs, inspections, and facility-related services.
• Receive and track facilities and operational requests; follow up.
• Schedule vendors, contractors, service providers, and inspections.
• Meet vendors on-site and coordinate access with staff.
• Maintain annual facilities and operations calendar and records.
• Provide administrative support for transportation and fleet activities as needed.
• Assist with meetings, events, and program logistics.
• Prepare purchase requisitions and vendor documentation.
• Communicate with vendors regarding scheduling, services, and deliveries.
• Maintain vendor and purchasing records and follow up on outstanding items.
• Assist with records organization, inventories, retention, and special projects.
• Support project documentation and coordination to keep projects moving forward.

Skills

Organizational skills

Communication

Interpersonal skills

Initiative

Attention to detail

Discretion

Problem solving

Independent work

Education

High school diploma or equivalent

Associate degree or higher in business/admin/related field

Tools

Microsoft Excel

Microsoft Word

Google Workspace

Adobe Acrobat

Calendars

Job description

ACCEPT Education Collaborative in Natick, MA seeks an Operations Coordinator to provide administrative and operational support for facilities, maintenance, purchasing, and vendor coordination. The role reports to the Director of Finance and Operations and emphasizes organization, discretion, and timely follow-through.

The position is on-site, part-time (approximately 32 hours/week) with duties across departments, events, and transportation support.