School Administrative Assistant Morris Plains, NJ

Apple Montessori Schools; Morris Plains (NJ); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Competitive salary and comprehensive ŧ

Job summary

Apple Montessori Schools is seeking an Administrative Assistant at our Morris Plains/Westfield area location to greet families and support daily operations.

You will manage attendance, student records, and calendar coordination while delivering excellent customer service to families and staff in a busy school environment.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2+ years of administrative or office experience, preferably in a school setting.
• Excellent verbal, written, and interpersonal skills.

Responsibilities

• Greet and assist students, parents, staff, and visitors with warmth and professionalism.
• Maintain student records, attendance logs, and school documents.
• Support scheduling, correspondence, and calendar management for school leadership.
• Handle calls, emails, and inquiries with clarity and customer-service mindset.
• Assist in coordinating school events and staff meetings.
• Assist with enrollment paperwork and student onboarding.
• Keep front office organized, clean, and secure.
• Perform basic bookkeeping or billing tasks as needed.
• Collaborate with teachers and staff on school-wide initiatives.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Multi-tasking

Education

High school diploma or equivalent

Associate/Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Office applications

Job description

Description

Morris Plains, NJ

Monday - Friday 1:00 pm to 6:30 pm

Non Exempt; Hourly

Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to join our dynamic team in our Westfield, NJ location. As the first point of contact for families, staff, and visitors, this role is essential in supporting the smooth and efficient operation of our school.

Some of the duties and responsibilities:

• Greet and assist students, parents, staff, and visitors with warmth and professionalism
• Maintain student records, attendance logs, and general school documentation
• Support school leadership with scheduling, correspondence, and calendar management
• Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset
• Assist in coordinating school events and staff meetings
• Assist with enrollment paperwork and student onboarding
• Maintain a clean, organized, and secure front office environment
• Perform basic bookkeeping or billing tasks as needed
• Collaborate with teachers and staff to support school-wide initiatives

Why Join Apple Montessori Schools:

• Supportive and collaborative team environment
• Opportunities for career growth and development
• Competitive salary and comprehensive benefits
• The chance to make a meaningful impact on students and families every day

REPORTS TO:

Director/Assistant Director

Requirements

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 2+ years of administrative or office experience, preferably in a school or educational setting
• Experience working in a school setting highly preferred.
• Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families.
• Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment.
• Excellent organizational skills and attention to detail.
• Ability to multi-task in an office setting.