School Administrative Assistant

Apple Montessori Schools; Westfield (NJ); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Career growth opportunities

Supportive team environment

Job summary

Apple Montessori Schools in Westfield, NJ is seeking an Administrative Assistant to join our team. The role serves as the first contact for families, staff and visitors, handling scheduling, records, and front-office tasks.

Responsibilities include coordinating enrollment, managing calendars, and supporting events with a proactive, friendly approach. This position is non-exempt, hourly, and offers growth opportunities within our school system.

Qualifications

• High school diploma or equivalent; associate/bachelor preferred.
• 2+ years of administrative or office experience, preferably in education.
• Experience in a school setting highly preferred.
• Excellent verbal, written and interpersonal skills.
• Proficient with Word, Excel, Outlook, and web-based applications.
• Strong organizational skills and attention to detail.
• Ability to multi-task in a fast-paced office.

Responsibilities

• Greet and assist students, parents, staff, and visitors.
• Maintain student records, attendance logs, and school documentation.
• Support leadership with scheduling, correspondence, and calendar management.
• Handle phone calls, emails, and inquiries with a customer-service mindset.
• Coordinate school events and staff meetings.
• Assist with enrollment paperwork and onboarding.
• Maintain a clean, organized, secure front office.
• Perform basic bookkeeping or billing tasks as needed.
• Collaborate with teachers and staff to support school-wide initiatives.

Skills

Verbal communication

Written communication

Interpersonal skills

Microsoft Word

Microsoft Excel

Outlook

Office equipment

Organization

Multi-tasking

Customer service mindset

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Office Suite

Web-based applications

Job description

Description

Westfield, NJ

Monday - Friday 10:00 am to 6:30 pm

Non Exempt; Hourly

Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to join our dynamic team in our Westfield, NJ location. As the first point of contact for families, staff, and visitors, this role is essential in supporting the smooth and efficient operation of our school.

Some Of The Duties And Responsibilities

• Greet and assist students, parents, staff, and visitors with warmth and professionalism
• Maintain student records, attendance logs, and general school documentation
• Support school leadership with scheduling, correspondence, and calendar management
• Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset
• Assist in coordinating school events and staff meetings
• Assist with enrollment paperwork and student onboarding
• Maintain a clean, organized, and secure front office environment
• Perform basic bookkeeping or billing tasks as needed
• Collaborate with teachers and staff to support school-wide initiatives

Why Join Apple Montessori Schools

• Supportive and collaborative team environment
• Opportunities for career growth and development
• Competitive salary and comprehensive benefits
• The chance to make a meaningful impact on students and families every day

REPORTS TO:

Director/Assistant Director

Requirements

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 2+ years of administrative or office experience, preferably in a school or educational setting
• Experience working in a school setting highly preferred.
• Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families.
• Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment.
• Excellent organizational skills and attention to detail.
• Ability to multi-task in an office setting.

Salary Description

$18.00/ hour