School Front Office & Administrative Coordinator

Apple Montessori Schools; Westfield (NJ); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Career growth opportunities

Supportive team environment

Job summary

Apple Montessori Schools in Westfield, NJ is seeking an Administrative Assistant to join our team. The role serves as the first contact for families, staff and visitors, handling scheduling, records, and front-office tasks.

Responsibilities include coordinating enrollment, managing calendars, and supporting events with a proactive, friendly approach. This position is non-exempt, hourly, and offers growth opportunities within our school system.

Qualifications

• High school diploma or equivalent; associate/bachelor preferred.
• 2+ years of administrative or office experience, preferably in education.
• Experience in a school setting highly preferred.
• Excellent verbal, written and interpersonal skills.
• Proficient with Word, Excel, Outlook, and web-based applications.
• Strong organizational skills and attention to detail.
• Ability to multi-task in a fast-paced office.

Responsibilities

• Greet and assist students, parents, staff, and visitors.
• Maintain student records, attendance logs, and school documentation.
• Support leadership with scheduling, correspondence, and calendar management.
• Handle phone calls, emails, and inquiries with a customer-service mindset.
• Coordinate school events and staff meetings.
• Assist with enrollment paperwork and onboarding.
• Maintain a clean, organized, secure front office.
• Perform basic bookkeeping or billing tasks as needed.
• Collaborate with teachers and staff to support school-wide initiatives.

Skills

Verbal communication

Written communication

Interpersonal skills

Microsoft Word

Microsoft Excel

Outlook

Office equipment

Organization

Multi-tasking

Customer service mindset

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Office Suite

Web-based applications

Job description

Apple Montessori Schools in Westfield, NJ is seeking an Administrative Assistant to join our team. The role serves as the first contact for families, staff and visitors, handling scheduling, records, and front-office tasks.

Responsibilities include coordinating enrollment, managing calendars, and supporting events with a proactive, friendly approach. This position is non-exempt, hourly, and offers growth opportunities within our school system.