School Administrative Assistant

Apple Montessori Schools; Mahwah (NJ); On-site; USD 20,664 - 28,929; Part time

Job summary

Apple Montessori Schools in Westfield, NJ is seeking an Administrative Assistant to join our friendly team. You will be the first point of contact for families, staff, and visitors, handling communications, scheduling, and basic office tasks in a school environment.

The ideal candidate has 2+ years of administrative experience, strong organizational and interpersonal skills, and proficiency with Word, Excel, and Outlook. High school diploma required; associate or bachelor's preferred.

Qualifications

• High school diploma or equivalent; associate's or bachelor's preferred.
• Minimum 2+ years of administrative experience, preferably in a school setting.
• Experience working in a school environment highly preferred.
• Excellent verbal, written, and interpersonal skills with staff and families.
• Proficient with Office Word, Excel, Outlook and related applications.
• Strong organizational skills and attention to detail; ability to multi-task.

Responsibilities

• Greet and assist students, parents, staff, and visitors with warmth and professionalism.
• Maintain student records, attendance logs, and general school documentation.
• Support school leadership with scheduling, correspondence, and calendar management.
• Handle phone calls, emails, and in-person inquiries with clarity and customer-service mindset.
• Assist in coordinating school events and staff meetings.
• Assist with enrollment paperwork and student onboarding.
• Maintain a clean, organized, and secure front office environment.
• Perform basic bookkeeping or billing tasks as needed.
• Collaborate with teachers and staff to support school-wide initiatives.

Skills

Customer service

Organizational skills

Communication

Multitasking

Office software

Attention to detail

Education

High school diploma

Associate/Bachelor's preferred

Tools

MS Word

MS Excel

MS Outlook

Job description

Description
Mahwah, NJ
Monday - Friday 1:00 pm to 6:30 pm
Non Exempt; Hourly
Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to join our dynamic team in our Westfield, NJ location. As the first point of contact for families, staff, and visitors, this role is essential in supporting the smooth and efficient operation of our school.
Some Of The Duties And Responsibilities

• Greet and assist students, parents, staff, and visitors with warmth and professionalism
• Maintain student records, attendance logs, and general school documentation
• Support school leadership with scheduling, correspondence, and calendar management
• Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset
• Assist in coordinating school events and staff meetings
• Assist with enrollment paperwork and student onboarding
• Maintain a clean, organized, and secure front office environment
• Perform basic bookkeeping or billing tasks as needed
• Collaborate with teachers and staff to support school-wide initiatives

Why Join Apple Montessori Schools

• Supportive and collaborative team environment
• Opportunities for career growth and development
• Competitive salary and comprehensive benefits
• The chance to make a meaningful impact on students and families every day

REPORTS TO: Director/Assistant Director

Requirements

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 2+ years of administrative or office experience, preferably in a school or educational setting
• Experience working in a school setting highly preferred.
• Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families.
• Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment.
• Excellent organizational skills and attention to detail.
• Ability to multi-task in an office setting.

Salary Description

$18.00/ hour