PART-TIME Remote Administrative Scheduler

Remote Jobs; United States; Remote; USD 25,000 - 28,000; Part time

Job summary

Paragon Planners is seeking a Part-Time Remote Administrative Scheduler to support professionals in the financial services industry. This role focuses on calendar management, client communication, and dependable scheduling across 20-30 hours per week, Monday through Friday, during standard business hours.

Ideal candidates are personable, organized, detail-oriented, and comfortable working remotely. Training is provided to learn systems, processes, and client-specific expectations.

Qualifications

• Excellent communication and professional phone etiquette.
• Highly organized, detail-oriented, dependable and capable of independent work.
• Able to follow detailed instructions and adapt to client preferences.
• Comfortable learning new technology and supporting remote clients.
• Previous remote-work experience is helpful but not required.

Responsibilities

• Making outbound calls to schedule and confirm appointments
• Communicating professionally with clients by phone and email
• Managing calendars and coordinating schedules
• Entering and maintaining accurate information in client databases
• Following established processes and client-specific instructions
• Providing dependable administrative support throughout the workweek

Skills

Excellent communication

Phone etiquette

Highly organized

Dependable

Self-motivated

Ability to follow instructions

Tech-savvy

Remote work experience

Job description

Headquarters: Oregon
URL: https://paragonplanners.com/employment/

PART-TIME Remote Administrative Scheduler | 20-30 Hours/Week

100% Remote | Monday-Friday | $18.50-$20.00/hour, based on experience

Paragon Planners is looking for a professional, dependable, and highly organized Administrative Scheduler to join our remote team.

In this role, you'll support professionals in the financial services industry by managing schedules, connecting with clients, and helping keep their day-to-day operations organized and running smoothly.

This position offers 20-30 hours per week, with work taking place during regular Monday - Friday business hours. It's a great opportunity for someone who enjoys working with people, takes pride in staying organized, and is looking for meaningful professional work without a traditional 40-hour schedule.

What You'll Do

As an Administrative Scheduler, you'll build relationships with the professionals you support while helping them stay connected with their clients.

Your responsibilities will include:

• Making outbound calls to schedule and confirm appointments
• Communicating professionally with clients by phone and email
• Managing calendars and coordinating schedules
• Entering and maintaining accurate information in client databases
• Following established processes and client-specific instructions
• Providing dependable administrative support throughout the workweek

This role is a good fit for someone who is personable, comfortable on the phone, detail-oriented, and enjoys being the person who keeps things organized behind the scenes.

Schedule & Availability

Because our Administrative Schedulers support clients throughout the business day, consistent Monday-Friday availability is required.

• Availability is needed during standard business hours, generally 8:30 AM-5:00 PM in the client's time zone
• Both morning and afternoon availability are required throughout the week
• Working hours may not fall into one continuous block each day
• Schedules are based on the needs of the clients you support
• Initial hours may build gradually as you complete onboarding and are assigned to clients

This position is designed for candidates specifically seeking part-time work. If you are seeking a traditional 40-hour workweek or full-time employment, this position will not be the right fit.

Training & Onboarding

We provide training and support to help new employees learn our systems, processes, and the expectations of the role.

New employees should plan for approximately 8-12 hours of training per week during the initial training period. As you progress through onboarding, you may begin working with clients while continuing to complete your training.

Client assignments are based on current business needs and finding the right match between employees and the professionals they support, so candidates should be comfortable with a gradual ramp-up in hours.

What We're Looking For

Successful candidates are typically:

• Warm, polished, and professional communicators
• Comfortable speaking with clients by phone
• Highly organized and detail-oriented
• Dependable and responsive
• Able to work independently and manage their time effectively
• Comfortable following detailed instructions and adapting to different client preferences
• Comfortable learning new technology
• Experienced in administrative support, scheduling, customer service, or another client-facing role
• Interested in a long-term professional opportunity

Previous remote-work experience is helpful, but not required.

Location Requirements

We are currently only hiring in the following states: AL, AZ, FL, GA, ID, KY, LA, MI, MO, NC, OH, OR, SC, TN, TX, UT & WY.

Applicants must reside in one of the states listed above to be considered.

We do not hire outside of the United States.

Home Office & Technology Requirements

Because this is a fully remote position, employees must have:

• A quiet, professional home-office environment suitable for client calls
• Reliable high-speed internet
• A Windows 11 computer
• The ability to participate in video meetings and training

Macs, iPads, Chromebooks, and virtual machines are not compatible with the technology requirements of this position.

Background Screening

Employment is contingent upon successful completion of required background screening. Due to the nature of our work within the financial services industry, our screening process is comprehensive and may include multiple background checks.

Compensation

Starting pay: $18.50-$20.00 per hour, based on relevant experience.

Employees are eligible for a compensation review after six months, with opportunities for continued increases as they gain experience and tenure with Paragon Planners.

About Paragon Planners

Paragon Planners provides administrative and scheduling support to professionals in the financial services industry. Our remote team helps clients manage their schedules, stay connected with their customers, and keep important day-to-day details moving.

We value professionalism, dependability, strong communication, and people who genuinely enjoy helping others.

Paragon Planners is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable law.