Administrative Assistant

PedrosVacations; San Antonio (TX); Remote; USD 32,000 - 45,000; Full time

Benefits offered by this job

Fully remote

Flexible schedule

Structured training

Ongoing support

Digital tools access

Growth opportunities

Job summary

PedrosVacations is seeking an Administrative Assistant to support daily administrative and client-facing tasks in a fully remote environment. You will help manage schedules, records, communications, and follow-up with training provided for all new hires.

No prior experience is required; the role is suitable for organized, reliable individuals who can work independently and manage multiple responsibilities.

Qualifications

• Experience in administration is not required; training provided.
• Strong candidates are organized, reliable, and detail-focused.
• Professional communication and ability to work independently are valued.

Responsibilities

• Organize client information and digital records
• Coordinate schedules, confirmations, and appointments
• Track deadlines, updates, and follow-up items
• Respond to routine client requests
• Assist with research and information gathering
• Update records as details change
• Support general administrative and coordination needs
• Help organize select reservation or planning details
• Review information for accuracy and completeness

Skills

Organized

Reliable

Detail-oriented

Professional communication

Independent

Multitasking

Email/calendar proficiency

Willing to learn

Job description

Administrative Assistant

Remote | Flexible Schedule | Training Provided

About the Position

We're looking for dependable, detail-oriented individuals to support daily administrative and client-facing tasks in a remote environment.

As an Administrative Assistant, you'll help keep schedules, records, communication, and follow-up organized so day-to-day operations stay on track. Depending on the assignment, you may also assist with reservation details, planning information, or other coordination-related tasks.

This role is a good fit for someone who is organized, responsive, and comfortable managing multiple responsibilities independently.

Previous experience is not required. Training and ongoing support are provided.

What You'll Handle

• Organize client information and digital records
• Coordinate schedules, confirmations, and appointments
• Track deadlines, updates, and follow-up items
• Respond to routine client requests
• Assist with research and information gathering
• Update records as details change
• Support general administrative and coordination needs
• Help organize select reservation or planning details
• Review information for accuracy and completeness

What We're Looking For

Strong candidates are typically:

• Organized and reliable
• Detail-focused
• Professional in communication
• Comfortable working independently
• Able to manage multiple priorities
• Confident using email, calendars, and online platforms
• Adaptable when priorities shift
• Willing to learn new systems
• Consistent with follow-through

Experience in administration, customer service, scheduling, hospitality, reservations, or client support may be helpful, but it is not required.

What You Can Expect

• Fully remote work
• Flexible scheduling
• Structured training
• Ongoing support and resources
• Access to digital tools
• Experience in administration and client coordination
• Opportunities to strengthen organization and communication skills
• Growth potential based on performance and consistency

Location Eligibility

Applicants must be located in an eligible region, including:

United States, United Kingdom, Mexico, Spain, Australia, or select LATAM regions.

Hiring Process

Selected applicants will be invited to a live interview where we'll review the company, position responsibilities, compensation structure, training, support, and next steps.

There will also be time for candidates to ask questions about the role.