Administrative Assistant - Remote

The IN Shockwaves; United States; Remote; USD 39,000 - 43,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Vision insurance

Flexible schedule

Paid time off

Job summary

The IN Shockwaves is seeking an Administrative Assistant for a remote role. You will maintain smooth operations, support client communications, and manage administrative tasks with discretion and efficiency.

Ideal candidates demonstrate strong computer literacy, organization, and the ability to handle confidential information. The position offers flexibility of remote work and a fast-paced environment.

Qualifications

• Proven experience in an administrative or clerical role with office management background.
• Proficiency in Microsoft Office and Google Workspace applications.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage calendar appointments, schedule meetings, and coordinate events using Google Workspace and Microsoft Office.
• Handle multi-line phone systems, answer inquiries promptly, and direct calls professionally.
• Assist with front desk responsibilities virtually by greeting clients via email or video and providing customer support.
• Prepare correspondence, proofread documents for accuracy, and ensure clear communication.
• Support office management tasks such as ordering supplies, organizing digital files, and handling confidential information securely.
• Provide personal assistance to team members including calendar management and task prioritization to boost productivity.

Skills

Calendar management

Microsoft Office

Google Workspace

Customer service

Confidential information handling

Tools

Google Workspace

Microsoft Office Suite

Job description

Job Overview

We are seeking a highly organized and proactive Administrative Assistant to join our team in a remote capacity. This dynamic role is essential for maintaining smooth office operations, supporting client and team communications, and managing administrative tasks with efficiency and professionalism. The ideal candidate will be a self-starter with excellent computer literacy, strong organizational skills, and the ability to handle confidential information with discretion. This position offers an exciting opportunity to contribute to a vibrant, fast-paced environment while enjoying the flexibility of remote work.

Responsibilities

• Manage calendar appointments, schedule meetings, and coordinate events using tools like Google Workspace and Microsoft Office.
• Handle multi-line phone systems, answer inquiries promptly, and direct calls with professional phone etiquette.
• Assist with front desk responsibilities virtually by greeting clients via email or video communication and providing exceptional customer support.
• Prepare correspondence, proofread documents for accuracy, and ensure all communications are clear and professional.
• Support office management tasks such as ordering supplies, organizing digital files, and handling confidential information securely.
• Provide personal assistance to team members as needed, including calendar management and task prioritization to optimize productivity.

Experience

• Proven experience in an administrative or clerical role with a strong background in office management.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Strong written and verbal communication skills, including phone communication and customer service expertise.
• Prior experience handling confidential information with integrity and professionalism is essential.

Pay: $28.00 - $31.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: Remote