Part Time Recreation Program Admin Assistant

City of Germantown, TN; Germantown (TN); On-site; USD 19,000 - 28,000; Part time

Job summary

The City of Germantown is seeking a part-time Administrative Assistant to support the Parks & Recreation department with receptionist and general office duties. The successful candidate will work 25 hours per week with flexibility to fill in during absences and busy periods.

Typical schedule is Monday through Friday, 12 pm to 5 pm, with park office hours 8 am to 5 pm. Strong organizational and communication skills are essential for this role.

Qualifications

• High School diploma or equivalent.
• At least four years of office/administrative support experience.
• Experience in public service or Parks & Recreation is a plus.
• Proficient with Microsoft Office; familiarity with databases is helpful.

Responsibilities

• Screen calls and greet visitors, directing them as needed.
• Provide information about park and recreation programming, facilities and services.
• Schedule and book events at park facilities and manage related fees/refunds.
• Maintain park user databases and enrollment information.
• Assist staff with rosters, class/team lists and other program information.

Skills

Office admin

Communication

Attention to detail

Multi-tasking

English grammar

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The City of Germantown is an Equal Opportunity Employer committed to an alcohol/drug-free workplace and to providing equal opportunities regardless of race, sex, color, religion, national origin, age or disability.

Organizational Accountability

City of Germantown public servants exist, first and foremost, to protect and enhance the quality of life of those we serve; every position on the Germantown team has a shared responsibility and accountability to fulfill this purpose. Through the constant alignment of individual actions, behaviors and performance with our organization's values system, Germantown public servants demonstrate a steadfast commitment to our greater mission of Excellence. Every day. The expectation for senior leaders is to model The Germantown Way at all times for those they influence and interact with daily.

Description

The City of Germantown is seeking a part-time Administrative Assistant to provide general administrative support to the Parks & Recreation department. Primary duties include providing receptionist and general office support. Successful candidate will work 25 hours a week and have flexibility to work additional hours to fill-in during the absence of other office assistants, or to meet increased office demands.

Schedule

Monday - Friday 12 pm to 5 pm. Park Office hours are Monday - Friday; 8 am - 5 pm.

Examples of Duties

• Screen telephone calls and receive and direct visitors
• Provide information and assistance to the general public pertaining to park and recreation programming, facilities and services
• Schedule and book events at various park facilities for the general public; resolve scheduling conflicts, collects fees, and issue refunds as appropriate
• Manage park user databases
• Assist staff with management of class/team rosters, enrollment information and other program information duties as needed

Qualifications

High School graduate and four years experience in an office/administrative support capacity.

Requirements

• Knowledge of office practices and procedures
• Good knowledge of English, spelling and punctuation
• Basic proficiency with Microsoft Outlook, Word & Excel, knowledge of Power Point helpful
• Ability to learn and operate specialized system software
• Ability to communicate effectively and work cooperatively with staff and the general public
• Strong attention to detail
• Strong organizational skills and ability to manage multiple assignments