Part Time Recreation Program Admin Assistant

City-of-Germantow; Germantown (TN); On-site; USD 21,000 - 30,000; Part time

Job summary

The City of Germantown is seeking a part-time Administrative Assistant to provide general administrative support to the Parks & Recreation department. The role includes receptionist duties and office support, with a 25-hour work week and flexibility for additional hours as needed.

Primary duties include screening calls, assisting the public with park programs and services, scheduling events, managing databases, and supporting staff with rosters and enrollment information.

Qualifications

• High School graduate with 4 years office/administrative experience.
• Knowledge of office practices and procedures.
• Good knowledge of English, spelling and punctuation.
• Basic proficiency with Outlook, Word & Excel; PowerPoint helpful.
• Ability to learn and operate specialized system software.
• Ability to communicate effectively and work cooperatively with staff and the public.
• Strong attention to detail.
• Strong organizational skills and ability to manage multiple assignments.

Responsibilities

• Screen telephone calls and receive/direct visitors.
• Provide information and assistance to the public about programs, facilities and services.
• Schedule and book events at park facilities; resolve conflicts, collect fees, issue refunds as needed.
• Manage park user databases.
• Assist staff with roster enrollment and other program information duties.

Skills

Office admin

Communication

Attention to detail

Organization

MS Office

Education

High School graduate

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The City of Germantown is seeking a part-time Administrative Assistant to provide general administrative support to the Parks & Recreation department. Primary duties include providing receptionist and general office support. Successful candidate will work 25 hours a week and have flexibility to work additional hours to fill-in during the absence of other office assistants, or to meet increased office demands.

Schedule

• Screen telephone calls and receive and direct visitors
• Provide information and assistance to the general public pertaining to park and recreation programming, facilities and services
• Schedule and book events at various park facilities for the general public; resolve scheduling conflicts, collects fees, and issue refunds as appropriate
• Manage park user databases
• Assist staff with management of class/team rosters, enrollment information and other program information duties as needed

High School graduate and four years experience in an office/administrative support capacity.

• Knowledge of office practices and procedures
• Good knowledge of English, spelling and punctuation
• Basic proficiency with Microsoft Outlook, Word & Excel, knowledge of Power Point helpful
• Ability to learn and operate specialized system software
• Ability to communicate effectively and work cooperatively with staff and the general public
• Strong attention to detail
• Strong organizational skills and ability to manage multiple assignments