Part-Time Receptionist & Office Assistant (Campus Support)

Penn State University; Wilkes-Barre (Luzerne County); On-site; USD 17,000 - 22,000; Part time

Job summary

Penn State University is seeking a part-time Receptionist and Office Assistant at the Wilkes-Barre campus to support front-desk operations and campus events. You will greet visitors, answer phones, and perform general office tasks to ensure smooth daily operations.

The role includes handling confidential information, coordinating scheduling and supplies, and assisting with staff meetings and university communications. This is a part-time, on-campus position for the 2026/2027 academic year.

Qualifications

• Experience with Microsoft Office products preferred.
• Experience with Teams, Simba, SAP Concur, and Workday preferred.
• Part-time availability during the 2026/2027 academic year preferred.

Responsibilities

• Serve as primary point of contact and escort for visitors.
• Answer phones/assist callers.
• Provide general office support: maintain office supply inventory and ordering, purchasing/ordering requests, note taking for staff meetings and emergency drills, scheduling shipping pickups, enter work orders and maintain copies of forms needed for operations.
• Assist with events, workshops and meetings.
• Handle sensitive and confidential information with discretion
• Forward university communications to faculty and staff

Skills

Customer service

Multitasking

Attention to detail

Tools

Microsoft Office

Teams

Simba

SAP Concur

Workday

Job description

Penn State University is seeking a part-time Receptionist and Office Assistant at the Wilkes-Barre campus to support front-desk operations and campus events. You will greet visitors, answer phones, and perform general office tasks to ensure smooth daily operations.

The role includes handling confidential information, coordinating scheduling and supplies, and assisting with staff meetings and university communications. This is a part-time, on-campus position for the 2026/2027 academic year.