Receptionist & Office Assistant - Part Time

Penn State University; Wilkes-Barre (Luzerne County); On-site; USD 17,000 - 22,000; Part time

Job summary

Penn State University is seeking a part-time Receptionist and Office Assistant at the Wilkes-Barre campus to support front-desk operations and campus events. You will greet visitors, answer phones, and perform general office tasks to ensure smooth daily operations.

The role includes handling confidential information, coordinating scheduling and supplies, and assisting with staff meetings and university communications. This is a part-time, on-campus position for the 2026/2027 academic year.

Qualifications

• Experience with Microsoft Office products preferred.
• Experience with Teams, Simba, SAP Concur, and Workday preferred.
• Part-time availability during the 2026/2027 academic year preferred.

Responsibilities

• Serve as primary point of contact and escort for visitors.
• Answer phones/assist callers.
• Provide general office support: maintain office supply inventory and ordering, purchasing/ordering requests, note taking for staff meetings and emergency drills, scheduling shipping pickups, enter work orders and maintain copies of forms needed for operations.
• Assist with events, workshops and meetings.
• Handle sensitive and confidential information with discretion
• Forward university communications to faculty and staff

Skills

Customer service

Multitasking

Attention to detail

Tools

Microsoft Office

Teams

Simba

SAP Concur

Workday

Job description

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

Job Description And Position Requirements

The Penn State Wilkes-Barre campus is seeking applicants for part-time job of Receptionist and Office Assistant.

Job duties to include:

• Serve as primary point of contact and escort for visitors
• Answer phones/assist callers.
• Provide general office support: maintain office supply inventory and ordering, purchasing/ordering requests, note taking for staff meetings and emergency drills, scheduling shipping pickups, enter work orders and maintain copies of forms needed for operations.
• Assist with events, workshops and meetings.
• Handle sensitive and confidential information with discretion
• Forward university communications to faculty and staff

Preferred Experience and Qualifications

• Experience with Microsoft Office products, Teams, Simba, SAP Concur, and Workday preferred

This position will work up to 24 hours per week throughout the 2026/2027 academic year.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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