Receptionist & Office Assistant - Part Time

Penn State; Wilkes-Barre, Northern (Luzerne County, KY); Hybrid; USD 19,000 - 28,000; Part time

Job summary

Penn State Wilkes-Barre is seeking a part-time Receptionist and Office Assistant to support front-desk operations and campus events. The role includes greeting visitors, answering phones, managing general office tasks, and assisting staff with meetings and logistics.

The ideal candidate will have experience with Microsoft Office, Teams, and campus systems (Simba, SAP Concur, Workday) and enjoy a collaborative office environment on campus.

Qualifications

• Experience supporting front-desk operations and office coordination.
• Ability to handle sensitive information with discretion.
• Strong communication and organizational skills.

Responsibilities

• Serve as primary point of contact and escort for visitors.
• Answer phones/assist callers.
• Provide general office support: maintain office supply inventory and ordering, purchasing/ordering requests, note taking for staff meetings and emergency drills, scheduling shipping pickups, enter work orders and maintain copies of forms needed for operations.
• Assist with events, workshops and meetings.
• Handle sensitive and confidential information with discretion.

Skills

Customer service

Tools

Microsoft Office

Teams

Simba

SAP Concur

Workday

Job description

## Receptionist & Office Assistant - Part TimeApply: Penn State Wilkes-Barre: Part time: Posted Yesterday: REQ\\_0000083160# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.** **JOB DESCRIPTION AND POSITION REQUIREMENTS**The Penn State Wilkes-Barre campus is seeking applicants for part-time job of Receptionist and Office Assistant.Job duties to include:* Serve as primary point of contact and escort for visitors* Answer phones/assist callers.* Provide general office support: maintain office supply inventory and ordering, purchasing/ordering requests, note taking for staff meetings and emergency drills, scheduling shipping pickups, enter work orders and maintain copies of forms needed for operations.* Assist with events, workshops and meetings.* Handle sensitive and confidential information with discretion* Forward university communications to faculty and staffPreferred Experience and Qualifications:* Experience with Microsoft Office products, Teams, Simba, SAP Concur, and Workday preferredThis position will work up to 24 hours per week throughout the 2026/2027 academic year. **BACKGROUND CHECKS/CLEARANCES**Employment with the University will require successful completion of background check(s) in accordance with University policies. **CAMPUS SECURITY CRIME STATISTICS**Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. **EEO IS THE LAW**Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.