Part Time Receptionist/Facilities Admin

Beacon Hill Staffing Group; Saint Paul (MN); On-site; USD 23,000 - 32,000; Part time

Job summary

Beacon Hill Staffing Group seeks a dependable Part-Time Receptionist / Facilities Administrator for the St. Paul office. The role combines front-desk duties with light facilities coordination and mail processing to keep the office running smoothly.

You will manage visitor screening, mail logistics, supplies, and coordinate with the part-time cleaner, working Monday–Friday mornings. This contracted position extends through early April 2027 and offers a $20/hour wage.

Qualifications

• Proficiency with MS Office suite.
• Strong time management and organization.
• Excellent communication and problem-solving.
• Ability to work independently with minimal supervision.

Responsibilities

• Greet visitors and serve as primary point of contact at the front desk, screening visitors before building access is granted.
• Manage incoming and outgoing mail, postage, and coordinate FedEx/USPS/UPS deliveries.
• Organize mail and distribute or process materials for teams per established instructions.
• Support daily office and facilities operations, maintain break room, monitor supplies, and assist with meetings and events.
• Provide day-to-day direction to a part-time employee responsible for cleaning three days per week.
• Carry out responsibilities in accordance with applicable laws, regulations, policies, and procedures.
• Assist with additional administrative or facilities-related duties as needed.

Skills

MS Office

Time management

Organizational skills

Interpersonal skills

Problem solving

Multitasking

Independent worker

Team collaboration

Tools

SharePoint

OneNote

Outlook

Job description

Part-Time Receptionist / Facilities Administrator

Location: St. Paul, MN - Private parking included

Schedule: Monday-Friday, 8:30 AM-12:30 PM CT

Work Arrangement: Contract

Contract Duration: Through the beginning of April 2027, with potential for extension

Compensation: $20/hour

Position Overview

Beacon Hill's client is seeking a dependable and organized Part-Time Receptionist / Facilities Administrator to support the day-to-day operations of their St. Paul office. This position will serve as the first point of contact for visitors and incoming calls while also assisting with mail processing, office supplies, facilities coordination, and general workplace operations. This is a great opportunity for someone who enjoys a variety of administrative responsibilities, works well independently, and can keep an office running smoothly.

Key Responsibilities

• Serve as the primary contact for incoming calls to the St. Paul office and greet individuals arriving at the front entrance, screening visitors before providing building access.
• Manage incoming and outgoing mail, including postage, sorting, and coordinating FedEx, USPS, and UPS deliveries and pickups.
• Organize incoming mail and distribute or process materials for the appropriate teams based on established instructions.
• Support daily office and facilities operations, including maintaining the break room, monitoring and restocking supplies, overseeing office equipment, and assisting with meetings and events.
• Provide day-to-day direction to another part-time employee responsible for office cleaning three days per week.
• Carry out responsibilities in accordance with applicable laws, regulations, policies, and established procedures.
• Assist with additional administrative or facilities-related duties as needed.

Qualifications & Skills

• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, SharePoint, and OneNote.
• Strong time management and organizational skills.
• Excellent interpersonal, communication, and problem-solving abilities.
• Ability to manage multiple responsibilities and priorities effectively.
• Comfortable learning and adapting to new technology.
• Able to work independently with minimal supervision while also collaborating effectively as part of a team.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!Beacon Hill. Employing the Future (TM)