Part-Time Receptionist / Administrative Assistant

New Horizons Legal; Tulsa (OK); On-site; USD 17,000 - 23,000; Part time

Job summary

New Horizons Legal is a growing Tulsa law firm seeking a Part-Time Receptionist / Administrative Assistant to serve as the first point of contact for clients and support daily office operations.

The role involves client communication, scheduling, file management, and general administrative tasks to help attorneys and staff maintain a professional, organized office environment.

Qualifications

• Friendly, professional phone demeanor.
• Strong customer service and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Basic computer skills including Microsoft Office and Google Workspace.
• Reliable transportation.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Answer incoming calls professionally and direct as needed.
• Schedule consultations, appointments, and follow-ups.
• Respond to basic client inquiries and take detailed messages.
• Monitor voicemail and ensure timely follow-up.
• Receive, sort, scan, and organize mail; prepare outgoing mailings.
• Print, copy, scan, and assemble legal documents; maintain files.
• Assist with client intake and administrative projects.
• Support attorneys and staff with administrative tasks.
• Help keep the office organized, welcoming, and professional.

Skills

Friendly demeanor

Customer service

Organizational skills

Discretion

Multitasking

Tools

Microsoft Office

Google Workspace

Job description

About the job

New Horizons Legal is a growing Tulsa law firm serving clients in immigration, business, and civil litigation matters, with a commitment to public interest legal services. We are seeking a friendly, organized, and dependable Part-Time Receptionist / Administrative Assistant to help serve as a first point of contact for clients and support the firm’s daily office operations.

This position is a good fit for someone who enjoys helping people, communicates professionally, stays organized, and is comfortable working with clients from diverse backgrounds.

Responsibilities

In this role, you will assist with client communication and administrative support, including:

• Answering incoming phone calls professionally and directing calls as needed
• Scheduling consultations, appointments, and follow-ups
• Responding to basic client inquiries and taking detailed messages
• Monitoring voicemail and helping ensure timely follow-up
• Receiving, sorting, scanning, and organizing incoming mail
• Preparing outgoing mailings and packages
• Delivering mail to the post office as needed
• Printing, copying, scanning, and assembling legal documents
• Maintaining electronic and paper files
• Assisting with client intake and administrative projects
• Supporting attorneys and staff with administrative tasks
• Helping keep the office organized, welcoming, and professional

Qualifications

We are looking for someone who has:

• A friendly and professional phone demeanor
• Strong customer service and communication skills
• Excellent organizational skills and attention to detail
• The ability to handle confidential information with professionalism and discretion
• Basic computer skills, including Microsoft Office and Google Workspace
• Reliable transportation
• The ability to work independently and manage multiple priorities

Preferred, But Not Required

Previous experience in a law firm, medical office, nonprofit organization, reception desk, customer service role, or administrative position is helpful, but not required. We are willing to train the right person. Bilingual and multilingual applicants are strongly encouraged to apply. Language skills are especially valuable in serving our client community. Preference may be given to candidates who speak:

• Spanish
• Russian
• Other languages commonly spoken by immigrant communities

What We’re Looking For

The ideal candidate is dependable, personable, organized, compassionate, and comfortable speaking with clients from diverse backgrounds. We are looking for someone who demonstrates professionalism, strong communication skills, good judgment, and a willingness to learn.

New Horizons Legal welcomes applicants from all backgrounds and is committed to serving clients with professionalism, compassion, and respect.