Part-Time Personal Assistant (Hybrid) in Chicago

Energy Jobline ZR; Chicago (IL); Hybrid; USD 25,000 - 39,000; Part time

Benefits offered by this job

Flexible schedule

Hybrid/Remote work

Room to grow hours

Job summary

Energy Jobline ZR is seeking a reliable, organized personal assistant to support day-to-day and behind-the-scenes operations in a flexible, part-time role in Chicago.

You'll manage calendars, emails, social media content, and light bookkeeping, with hybrid work and room to grow. The ideal candidate loves variety, communicates clearly, and is proficient with Google Workspace, Microsoft Office, and basic accounting.

Qualifications

• Some experience with bookkeeping or accounting basics
• Comfortable posting on social media and familiar with the major platforms
• Strong organization and follow-through, especially with scheduling
• Clear, friendly communication in writing and on the phone, with professional phone etiquette
• Comfortable with Google Workspace (including Google Sheets), Microsoft Office, and Adobe Acrobat
• Comfortable using AI tools like ChatGPT or Claude to work faster
• Experience with QuickBooks, Canva, or scheduling software is a plus, but not required if you're a quick learner.

Responsibilities

• Manage calendar, appointments, meetings, and calls
• Book appointments with confirmations, reminders, and rescheduling
• Keep email and communications organized and moving
• Post to social media and maintain content calendar
• Handle light bookkeeping like tracking expenses and invoices
• Provide general administrative support and occasional errands or projects

Skills

Bookkeeping basics

Strong organization

Communication skills

Tools

Google Workspace

Microsoft Office

Adobe Acrobat

QuickBooks

Canva

Google Sheets

Job description

Job DescriptionJob Description

I'm looking for a reliable, organized personal assistant to help keep both the day-to-day and the behind-the-scenes running smoothly. This is a flexible part-time role, around 20 hours per week, and a great fit for someone who likes variety and takes pride in being the person who keeps everything on track.

The work is a mix of scheduling, administrative support, light bookkeeping, and social media. If you love a tidy calendar, a clean inbox, and a posting schedule that actually goes out on time, we'll get along great.

What you'll do
Manage my calendar and schedule appointments, meetings, and calls
Book appointments and handle confirmations, reminders, and rescheduling
Keep email and communications organized and moving
Post to social media and help keep the content calendar on track
Handle light bookkeeping like tracking expenses, invoices, and basic records
Provide general administrative support and the occasional errand or one-off project

What I'm looking for
Some experience with bookkeeping or accounting basics
Comfortable posting on social media and familiar with the major platforms
Strong organization and follow-through, especially with scheduling
Clear, friendly communication in writing and on the phone, with professional phone etiquette
Comfortable with Google Workspace (including Google Sheets), Microsoft Office, and Adobe Acrobat
Comfortable using AI tools like ChatGPT or Claude to work faster
Reliable and self-directed, able to keep things moving without a lot of hand holding

Experience with QuickBooks, Canva, or scheduling software is a plus, but not required if you're a quick learner.

The details
About 20 hours per week with a flexible schedule
Hybrid, mostly remote with occasional in-person time in Chicago
Room to grow into more hours over time

Benefits

Flexible schedule. Mostly remote. Room to grow into more hours.

Skills (optional) — add one at a time as tags:

Personal Assistant, Administrative Support, Scheduling, Calendar Management, Bookkeeping, QuickBooks, Social Media Management, Google Workspace, Google Sheets, Microsoft Office, Adobe Acrobat, Data Entry, Phone Etiquette