Personal / Executive Assistant to Small Business Owner

Creations Med Spa; Tampa (FL); On-site; USD 21,000 - 34,000; Part time

Job summary

Creations Med Spa seeks a reliable Personal Assistant to support a new small business owner with both professional and personal responsibilities. This role combines business administration, household tasks, and guidance with computer systems to boost efficiency.

The ideal candidate will be organized, communicative, and proficient with MS Office and Google Workspace, able to learn new systems quickly. Part-time with potential to grow, in-person at the owner's home and at the business site when it

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to learn new systems quickly and teach others.
• Reliable, trustworthy, and adaptable.
• Prior experience as an assistant, tutor, or in customer service is a plus.

Responsibilities

• Manage schedules, appointments, and calendars.
• Organize files, documents, and digital records.
• Assist with email correspondence and phone calls.
• Research vendors, suppliers, or service providers as needed.
• Provide bookkeeping/invoicing/expense tracking support (training provided).
• Run errands and assist with household tasks.
• Coordinate household services or maintenance appointments.
• Help with meal prep or day-to-day needs.
• Provide tutoring on basic computer systems and digital tools.
• Set up and troubleshoot devices, apps, and online accounts.
• Recommend technology solutions to improve productivity and organization.
• Assist with setting up online systems for personal and business use.

Skills

Organizational skills

Time management

Communication skills

Learning new systems

Reliability

Customer service experience

Tools

Microsoft Office

Google Workspace

Job description

Job Title: Personal Assistant

We are seeking a reliable and versatile Personal Assistant to support a new small business owner with both professional and personal responsibilities. This role will include a combination of administrative support for the business, assistance with household tasks, and guidance with computer systems to improve efficiency and digital skills.

Key Responsibilities:

Business Support

• Manage schedules, appointments, and calendars

• Organize files, documents, and digital records

• Assist with email correspondence and phone calls

• Research vendors, suppliers, or service providers as needed

• Provide support with bookkeeping, invoicing, or expense tracking (training provided if necessary)

Household Support

• Run errands (e.g., grocery shopping, deliveries, dry cleaning)

• Assist with household organization and light cleaning/tidying

• Coordinate household services or maintenance appointments

• Help with meal prep or other day-to-day needs

Technology & Computer Support

• Provide tutoring on basic computer systems, software, and digital tools

• Set up and troubleshoot devices, apps, and online accounts

• Recommend technology solutions that improve productivity and organization

• Assist with setting up online systems for both personal and business use

Qualifications:

• Strong organizational and time management skills

• Excellent communication (written and verbal)

• Proficiency with common computer programs (Microsoft Office, Google Workspace, etc.)

• Ability to learn new systems quickly and teach others in a clear, patient manner

• Responsible, trustworthy, and adaptable to varied tasks

• Prior experience as an assistant, tutor, or in a customer-service role is a plus

Other Details:

• Part-time with potential to grow into full-time

• Flexible schedule, in-person work required at the owner's home and on-site at the business once it opens this winter.