Part-Time Payroll & Office Admin — On-Site Day Flexible

PHNX Materials Inc.; San Leandro (CA); On-site; USD 32,000 - 47,000; Part time

Job summary

PHNX Materials Inc. is seeking a part-time Payroll & Office Administrator to manage payroll, keep books, and support daily office operations. You’ll ensure accurate payroll processing, maintain QuickBooks records, and handle vendor payments and invoicing with careful attention to detail.

The role requires you to work 20-25 hours weekly, with one in-office day each week. Candidates should be organized, reliable, and comfortable coordinating multiple office tasks on-site in San Leandro, California.

Qualifications

• Experience with payroll processing and accurate time record verification.
• Proficient in QuickBooks and handling vendor payments.
• Ability to submit invoices to third parties and maintain organized records.

Responsibilities

• Process payroll accurately and on time, verify records and changes.
• Review payroll reports, resolve discrepancies, obtain approvals.
• Maintain QuickBooks entries and confidential payroll records.
• Process vendor invoices and track payment deadlines.
• Coordinate payroll and benefits systems; manage invoicing workflow.
• Receive and route checks, bills, and mail; maintain office records.
• Coordinate janitorial and office supplies; manage routine needs.
• Escalate missing information to prevent missed deadlines.
• Maintain checklists to ensure recurring tasks are completed.

Skills

Payroll processing

QuickBooks

Vendor payments

Invoice processing

Attention to detail

Organizational skills

Tools

QuickBooks

Spreadsheets

Job description

PHNX Materials Inc. is seeking a part-time Payroll & Office Administrator to manage payroll, keep books, and support daily office operations. You’ll ensure accurate payroll processing, maintain QuickBooks records, and handle vendor payments and invoicing with careful attention to detail.

The role requires you to work 20-25 hours weekly, with one in-office day each week. Candidates should be organized, reliable, and comfortable coordinating multiple office tasks on-site in San Leandro, California.