Part-Time HR & Payroll Assistant — Parish & School

Stmatthewcath; San Mateo (CA); On-site; USD 33,000 - 39,000; Part time

Job summary

St. Matthew Catholic Parish & School in San Mateo, CA seeks a part-time Human Resources & Payroll Assistant to provide HR and payroll support for both the Parish and School.

This onsite, non-exempt role is about 20 hours weekly with scheduling within school hours (roughly 7:30 a.m.–3:30 p.m.). Biweekly payroll processing, onboarding/offboarding, records management, benefits coordination, and HR compliance are the core tasks.

Qualifications

• Experience in administrative/office roles; HR or payroll experience is a plus but not required.
• College coursework in business, HR, or related field preferred but not required.
• Strong attention to detail and ability to follow multi-step administrative processes.
• Ability to handle confidential information with discretion.
• Excellent interpersonal and communication skills.
• Familiarity with Google Workspace and HR/payroll systems; willing to learn Paylocity.
• Interest in HR and payroll lifecycle administration.

Responsibilities

• Support biweekly payroll and timekeeping administration, including reviewing timecards, identifying missed punches or other discrepancies, following up on corrections, coordinating with supervisors, and assisting with payroll changes.
• Assist with employee onboarding and offboarding, including new hire paperwork, HRIS setup, background checks, LiveScan, TB clearance, required training and compliance documentation, separation paperwork, and required submissions to Archdiocese HR/Payroll.
• Maintain accurate employee information and confidential personnel records in Paylocity and HR files, including routine employee and employment-status changes and periodic audits.
• Assist with benefits administration, including enrollment materials, eligibility documentation, employee communications, and coordination with Archdiocese benefits representatives.
• Provide administrative support for employee leaves and workers' compensation matters, including distributing and collecting paperwork, tracking documentation and dates, and maintaining confidential records under HR guidance.
• Maintain HR compliance records and trackers, including required employee certifications, training, background clearances, and other recurring requirements.
• Provide administrative support for recruiting, including job postings, applicant correspondence, interview scheduling, and pre-employment documentation.
• Serve as a first point of contact for routine employee questions regarding payroll, timekeeping, benefits, and HR processes, escalating questions requiring HR interpretation or judgment.

Skills

Interpersonal communication

Attention to detail

Discretion & professionalism

Organizational skills

Problem solving

Teamwork

Education

Business/Human Resources coursework

Tools

Google Workspace

Paylocity HR/payroll

Job description

St. Matthew Catholic Parish & School in San Mateo, CA seeks a part-time Human Resources & Payroll Assistant to provide HR and payroll support for both the Parish and School.

This onsite, non-exempt role is about 20 hours weekly with scheduling within school hours (roughly 7:30 a.m.–3:30 p.m.). Biweekly payroll processing, onboarding/offboarding, records management, benefits coordination, and HR compliance are the core tasks.