Part-Time Accounting & HR Administrator — Detail‑Oriented

CAL Analytics, LLC; Dayton (OH); On-site; USD 28,000 - 41,000; Part time

Job summary

CAL Analytics, LLC is seeking a part-time Accounting & HR Administrator to support day-to-day accounting, payroll, human resources, and administrative functions. The role is suited for an organized, detail-oriented individual who can coordinate with leadership and external partners.

The position involves timely accounts payable/receivable tasks, QuickBooks data entry, payroll support via Paychex, and maintaining confidential records.

Qualifications

• Experience in bookkeeping and payroll for a small business.
• QuickBooks experience strongly preferred.
• Experience with Paychex or another payroll platform preferred.
• Familiarity with Harvest or similar timekeeping/invoicing/project-management software is helpful.
• Comfortable handling banking transactions, reconciliations, invoices, and employee records.

Responsibilities

• Manage routine accounts payable and accounts receivable activities, including vendor and customer invoices and payment tracking.
• Enter and maintain financial transactions in QuickBooks, including banking activity and card charges.
• Reconcile checking, savings, and credit card accounts with supporting documents.
• Create and maintain customer invoices and project financials in Harvest and spreadsheets.
• Prepare reports and documents for outside accounting firm and assist with quarterly-end requests.
• Support payroll processing through Paychex, including employee changes and prorated payroll adjustments.
• Maintain confidential employee personnel records and support new-hire onboarding and documentation.
• Assist with benefits administration, including health insurance renewals and enrollment information.
• Maintain training and administrative records and update internal procedures.
• Assist with recurring administrative needs.

Skills

Bookkeeping

Payroll processing

HR administration

Attention to detail

Organizational skills

Discretion

Independent worker

Tools

QuickBooks

Harvest

Paychex

Job description

CAL Analytics, LLC is seeking a part-time Accounting & HR Administrator to support day-to-day accounting, payroll, human resources, and administrative functions. The role is suited for an organized, detail-oriented individual who can coordinate with leadership and external partners.

The position involves timely accounts payable/receivable tasks, QuickBooks data entry, payroll support via Paychex, and maintaining confidential records.