Part-Time Parish Office Admin & Records Coordinator

Experience Butler; Butler, Northern (Butler County, KY); Hybrid; USD 21,000 - 30,000; Part time

Job summary

All Saints Parish in Butler is seeking an Administrative Assistant to support the parish office, assisting the pastor and staff, and acting as a friendly first point of contact for parishioners and visitors.

The role is part-time (15-25 hours/week) with responsibilities including records, schedules, and general clerical tasks. Candidates should be organized, discreet, and service-oriented, ready to support parish mission.

Qualifications

• High school diploma or equivalent required.
• Friendly, welcoming, and service-oriented demeanor.
• Patient, dependable, punctual, and thorough.
• Strong organizational and attention-to-detail skills.
• Good typing and general computer skills.
• Familiarity with Microsoft Word.
• Ability to handle confidential parish and sacramental information with discretion.
• Ability to work independently while also collaborating effectively with the pastor and parish staff.
• Willingness to support the mission and ministry of the parish.

Responsibilities

• Answer incoming phone calls and assist office visitors.
• Maintain accurate sacramental records in parish books and database.
• Schedule and coordinate baptism preparation classes.
• Create and maintain baptism, wedding schedules.
• Prepare and distribute prayers of the faithful for Sundays and Holy Days.
• Perform general administrative and clerical tasks for pastor and staff.
• Maintain organized files and assist with other office duties as needed.

Skills

High school diploma

Friendly demeanor

Patient and dependable

Punctual and thorough

Strong organizational skills

Attention to detail

Typing and general computer skills

Microsoft Word

Discretion with confidential info

Independent with collaboration

Mission-focused

Education

High school diploma or equivalent

Job description

All Saints Parish in Butler is seeking an Administrative Assistant to support the parish office, assisting the pastor and staff, and acting as a friendly first point of contact for parishioners and visitors.

The role is part-time (15-25 hours/week) with responsibilities including records, schedules, and general clerical tasks. Candidates should be organized, discreet, and service-oriented, ready to support parish mission.