Part-Time On-Site Administrative Assistant - HVAC

Black Jack Air and Mechanical; Sarasota (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Black Jack Air and Mechanical, based in Sarasota, FL, seeks a part-time Administrative Assistant to support daily office operations on-site. You will handle calls, schedule appointments, and maintain records for HVAC projects, while coordinating communications between technicians, vendors, and customers.

The role involves document preparation, data entry, and providing clerical support to leadership and field teams, with emphasis on reliability and attention to detail in a service-focused

Qualifications

• Strong administrative support skills, including filing, scheduling, and correspondence.
• Professional phone etiquette and client-facing communication.
• Experience handling confidential information and supporting management tasks.
• Proficient data entry and basic office software operations.

Responsibilities

• Handle incoming calls and schedule appointments for HVAC and home projects.
• Maintain organized records and update customer information.
• Provide clerical support to leadership and field teams.
• Assist with document preparation and communication between technicians, vendors, and customers.
• Coordinate service estimates and follow up with clients to ensure satisfaction.

Skills

Administrative assistance

Phone etiquette

Executive administrative assistance

Clerical skills

Education

High school diploma or equivalent

Tools

CRM software

Job description

Black Jack Air and Mechanical, based in Sarasota, FL, seeks a part-time Administrative Assistant to support daily office operations on-site. You will handle calls, schedule appointments, and maintain records for HVAC projects, while coordinating communications between technicians, vendors, and customers.

The role involves document preparation, data entry, and providing clerical support to leadership and field teams, with emphasis on reliability and attention to detail in a service-focused