Full-Time Office Assistant for HVAC/Plumbing Firm

People MVR; Morton Grove (IL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Weekly pay

Full benefits package

Overtime opportunities

Job summary

King Heating, Cooling & Plumbing is seeking an Office Assistant to provide general administrative support and help keep daily office operations running smoothly. The ideal candidate will handle phone calls and emails, paperwork, and permits, with experience in home services preferred.

Responsibilities include organizing files, coordinating with customers and vendors, data entry, scheduling, and assisting with various office tasks to ensure deadlines are met.

Qualifications

• Previous office or administrative experience preferred.
• Experience working for an HVAC, plumbing, electrical, or other home services company is strongly preferred.
• Strong organizational skills and attention to detail.
• Professional phone and email communication skills.
• Basic computer skills, including email, data entry, and Microsoft Office or similar programs.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Dependable, punctual, and able to work independently and as part of a team.

Responsibilities

• Provide general administrative and clerical support to the office team.
• Answer incoming phone calls, respond to emails, and direct inquiries to the appropriate team members.
• Assist with applying for, submitting, tracking, and managing permits as needed.
• Prepare, organize, and maintain paperwork, records, and digital files.
• Communicate with customers, vendors, municipalities, and internal team members as needed.
• Assist with scheduling, data entry, document preparation, and other administrative tasks.
• Follow up on outstanding paperwork, permits, and requests to ensure tasks are completed on time.
• Perform other office duties as assigned.

Skills

Office experience

Home services familiarity

Organizational skills

Phone/email communication

MS Office

Data entry

Multitasking

Dependable

Job description

King Heating, Cooling & Plumbing is seeking an Office Assistant to provide general administrative support and help keep daily office operations running smoothly. The ideal candidate will handle phone calls and emails, paperwork, and permits, with experience in home services preferred.

Responsibilities include organizing files, coordinating with customers and vendors, data entry, scheduling, and assisting with various office tasks to ensure deadlines are met.