Office Manager - Shoreview, MN

PTC; Shoreview (MN); Hybrid; USD 36,000 - 54,000; Part time

Job summary

PTC is seeking a Part-time Office Manager to oversee Shoreview workplace operations, events, and facilities coordination. The role is 30 hours per week with onsite presence Tue–Thu and flexibility for events, vendor coordination, and onboarding activities.

Ideal candidates have 5+ years of relevant experience, strong organizational and communication skills, and proficiency in MS Office. This position reports to the Director of Real Estate and Workplace and offers a flexible, dynamic part-time

Qualifications

• 5+ years of Office Manager, Workplace Coordinator, Facilities Coordinator, Administrative Operations, or related experience.
• Experience supporting day-to-day office operations in a professional environment.
• Experience coordinating vendors, facilities issues, supplies, and workplace services.
• Experience planning meetings, events, or employee engagement activities.
• Strong organizational, communication, and time management skills.
• Ability to work independently with limited onsite supervision.
• Comfortable interacting with senior leaders, employees, visitors, and external partners.
• Proficiency with Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Serve as primary contact for workplace operations and facilities in Shoreview.
• Coordinate office maintenance, repairs, and general upkeep.
• Manage office supplies, inventory, and resources.
• Support workspace setup, seating changes, moves, and workstation readiness.
• Prepare workstations, equipment, and resources for new hires.
• Coordinate mail, shipping, and deliveries.
• Collaborate with building management to address facility concerns.
• Administer visitor access, badges, and parking requests.
• Greet visitors and create a professional office environment.
• Manage visitor registration and site access processes.
• Answer and direct general office inquiries.
• Ensure conference rooms and common areas remain ready for use.
• Support internal communications and employee engagement initiatives.
• Plan and coordinate office events, celebrations, and programs.
• Manage meeting logistics, room reservations, catering, and setup.
• Coordinate vendors and service providers for events.
• Assist with annual employee programs including family and community activities.
• Maintain confidentiality and handle sensitive information.
• Identify opportunities to improve workplace processes and experience.
• Support special projects and initiatives.

Skills

Office management

Facilities coordination

Vendor coordination

Event planning

Organizational skills

Communication

Independent work

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Our world is transforming, and PTC is leading the way.Our software brings the physical and digital worlds together, enabling companies to improve operations, create better products, and empower people in all aspects of their business.

Our people make all the difference in our success. Today, we are a global team of nearly 7,000 and our main objective is to create opportunities for our team members to explore, learn, and grow – all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible.

Part-time Office Manager

Reports to:

Director of Real Estate and Workplace

Location:

Shoreview, MN – hybrid

Work Schedule

This position is scheduled for 30 hours per week, typically worked across five days per week (approximately 6 hours per day). Employees are required to be onsite Tuesday, Wednesday, and Thursday. While Mondays and Fridays are generally lower occupancy days, candidates must have the flexibility to provide onsite support when needed for office events, facilities matters, vendor coordination, employee onboarding, or other business needs. While the regular schedule is 30 hours per week, there may be occasional periods when additional hours are needed to support office events, special projects, workplace initiatives, or business priorities. Flexibility to adjust hours as needed is important for success in this role. This role is ideal for someone seeking a consistent part-time schedule while maintaining flexibility to support a dynamic workplace environment.

Main Duties

Office & Workplace Operations

• Serve as the primary point of contact for workplace operations and facilities-related matters within the Shoreview office
• Coordinate office maintenance, repairs, and general workplace upkeep
• Manage office supplies, inventory, and workplace resources
• Support workspace setup, seating changes, office moves, and workstation readiness
• Prepare workstations, equipment, and office resources for new hires
• Coordinate mail, shipping, courier services, and deliveries
• Partner with building management to address facility concerns and maintain strong tenant relationships
• Administer visitor access, temporary badges, and parking requests

Employee & Visitor Experience

• Greet visitors and create a professional, welcoming office environment
• Manage visitor registration and site access processes
• Answer and direct general office inquiries
• Ensure conference rooms and common areas remain clean, organized, and ready for use
• Support internal office communications and employee engagement initiatives

Events & Office Programs

• Plan and coordinate office events, employee celebrations, and workplace activities
• Manage meeting logistics, room reservations, catering, and event setup
• Coordinate vendors and service providers supporting workplace events
• Assist with annual employee programs including family-focused and community engagement activities

Safety, Vendors & Administration

• Serve as a workplace safety ambassador and coordinate local Emergency Response Team activities
• Partner with Global Security to support safety and security standards
• Support vendor onboarding and maintain required documentation and records
• Process purchase requests and track invoices for workplace-related expenses
• Partner with Accounts Payable to ensure timely processing and payment of invoices

General Support

• Maintain confidentiality and exercise sound judgment when handling sensitive information
• Identify opportunities to improve workplace processes and employee experience
• Support special projects and additional workplace initiatives as assigned

Required

Qualifications & Skillset

• 5+ years of Office Manager, Workplace Coordinator, Facilities Coordinator, Administrative Operations, or related experience
• Experience supporting day-to-day office operations in a professional environment
• Experience coordinating vendors, facilities issues, supplies, and workplace services
• Experience planning meetings, events, or employee engagement activities
• Strong organizational, communication, and time management skills
• Ability to work independently with limited onsite supervision
• Comfortable interacting with senior leaders, employees, visitors, and external partners
• Proficiency with Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams
• Strong problem-solving skills and attention to detail

Preferred

• Experience working within a global organization
• Experience supporting offices of approximately 50-100 employees
• Experience with workplace safety programs, emergency response teams, or facilities coordination
• Experience with purchasing, invoice management, or vendor administration
• Bachelor's degree or equivalent combination of education and experience

PTC carefully considers a wide variety of factors when determining compensation. The anticipated annual salary range for this position is between $36,000-54,000. The salary range reflects a good-faith estimate of compensation at the time of posting. Actual compensation may vary based on a candidate's skills, qualifications, experience, and location. Additionally, candidates may be eligible for a performance-based bonus. Employees also have the opportunity to become a PTC shareholder through our employee share purchase program (ESPP), which allows for the purchase of discounted PTC stock. Certain roles may also be eligible for participation in our equity programs. Employees may be eligible for medical, dental and vision insurance, paid time off and sick leave, tuition reimbursement, 401(k) contributions and employer match, flexible spending accounts, life insurance, disability coverage and, if you are an office-assigned employee, a generous commuter subsidy. All total rewards and benefits programs are subject to applicable plan eligibility and other terms and conditions.

PTC recruits on a rolling basis. Candidates are considered as they apply, until the opportunity is filled.

At PTC, we believe in the power of diverse ideas and perspectives. As a global company that values and respects all identities, cultures, and perspectives, we strive to create an inclusive PTC for ALL through an environment where everyone feels like they belong and are empowered to bring their true, authentic selves to work. Proud to be an Equal Opportunity Employer, we welcome applicants from all backgrounds and hire without regard to race, national origin, religion, age, color, ethnicity, ancestry, marital status, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

For more information about PTC’s comprehensive benefits, please visit our Careers Page.

For more information about PTC’s comprehensive benefits and our AI usage, please visit our Careers Page (https://www.ptc.com/en/careers/united-states-careers). Applications will be accepted on an on-going basis until the opportunity is filled.

PTC endeavors to make ptc.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact PTC’s Talent Acquisition team at [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Life at PTC is about more than working with today’s most cutting-edge technologies to transform the physical world. It’s about showing up as you are and working alongside some of today’s most talented industry leaders to transform the world around you.

If you share our passion for problem-solving through innovation, you’ll likely become just as passionate about the PTC experience as we are. Are you ready to explore your next career move with us?

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