Part-Time Office & Systems Admin — Remote/Hybrid, 15 hrs

Wenger Contracting, Inc.; Concord Township (PA); Hybrid; USD 34,000 - 41,000; Part time

Job summary

Wenger Contracting, Inc. is seeking a Part-Time Office & Systems Administrator to support client administration and the systems behind remodeling projects. Location is Garnet Valley, PA, with a hybrid setup (primarily remote and one in-person meeting per week as needed).

You’ll enter leads, schedule, prepare contracts, and keep records current under the owner’s direction. The role focuses on admin work and systems coordination; bookkeeping and payroll are handled by others.

Qualifications

• Strong organization, attention to detail, and follow-through.
• Ability to maintain accurate client records and prepare clear documents.
• Comfort with business software, shared files, and digital scheduling tools.
• Ability to learn and use JobTread.
• Clear written and verbal communication.
• Ability to work independently while keeping the owner informed.
• Availability for in-person meetings in Garnet Valley approximately once a week, as needed.
• Ability to organize basic data and present useful tracking information.

Responsibilities

• Enter and maintain lead and client information in JobTread.
• Record lead sources and keep follow-up activities organized.
• Set up new clients and send JobTread invitations.
• Prepare contracts and related documents using information and direction from the owner.
• Coordinate calls, appointments, and follow-up reminders.
• Help maintain schedules and communicate upcoming administrative tasks.
• Organize client-retention information and prepare basic tracking reports.
• Research municipal permit forms and help prepare application paperwork.
• Maintain orderly digital files and support consistent administrative procedures.
• Identify practical ways to reduce missed steps and improve routine workflows.

Skills

Organization

Attention to detail

Follow-through

Written communication

Verbal communication

Independent work

Tools

JobTread

CRM systems

Job description

Wenger Contracting, Inc. is seeking a Part-Time Office & Systems Administrator to support client administration and the systems behind remodeling projects. Location is Garnet Valley, PA, with a hybrid setup (primarily remote and one in-person meeting per week as needed).

You’ll enter leads, schedule, prepare contracts, and keep records current under the owner’s direction. The role focuses on admin work and systems coordination; bookkeeping and payroll are handled by others.