Part-Time Office & Systems Administrator

Wenger Contracting Inc.; Pennsylvania; Hybrid; USD 34,000 - 41,000; Part time

Benefits offered by this job

1099 employment

Hybrid work model

Flexible scheduling

Job summary

Wenger Contracting is seeking a Part-Time Office & Systems Administrator to help run a remodeling business smoothly from Garnet Valley, PA. The role is hybrid, mostly remote with about one in-person meeting per week, and roughly 15 hours per week scheduled with the owner.

You'll enter lead and client data in JobTread, coordinate follow-ups, prepare documents, and support scheduling, contracts, and basic reporting. The job emphasizes organization and proactive process improvements.

Qualifications

• Excellent organizational skills and attention to detail.
• Ability to maintain accurate client records and documents.
• Experience with business software, shared files, and digital scheduling.
• Ability to learn and use JobTread.

Responsibilities

• Enter and maintain lead and client information in JobTread.
• Record lead sources and organize follow-up activities.
• Set up new clients and send JobTread invitations.
• Prepare contracts and related documents under owner guidance.
• Coordinate calls, appointments, and reminders.

Skills

Strong organization

Attention to detail

Follow-through

Clear communication

Independent work

Scheduling tools

Tools

JobTread

CRM systems

Job description

Wenger Contracting

Part-Time Office & Systems Administrator

Location: Garnet Valley, PA (Hybrid -- primarily remote with approximately one in-person office meeting per week, as needed).

Schedule: Part-time, approximately 15 hours per week, with scheduling coordinated with the owner.

Put your organization and software skills to work helping a remodeling business run smoothly.

If you enjoy bringing order to information, keeping follow-ups moving, and making software useful, this role offers the chance to make a visible difference. You'll work directly with the owner of Wenger Contracting, supporting client administration and the systems behind our remodeling projects.

Wenger Contracting is a residential design-build remodeling company based in Garnet Valley, PA. We focus on custom work, clear client communication, and a team approach. As the company grows, we're looking for administrative support that helps the owner stay focused on clients, design, and project delivery.

About the Role

As Office & Systems Administrator, you'll help maintain client records, organize follow-ups, prepare documents, and improve how information moves through the business.

JobTread will be central to your work. You'll help enter lead information, set up clients, send invitations, and keep records current. You'll also assist with scheduling, contract preparation, basic reporting, and permit paperwork under the owner's direction.

This position focuses on administration and systems coordination. Bookkeeping and payroll are handled by existing service providers. The role is expected to begin at approximately 15 hours per week, primarily from home, with local office meetings as needed. Responsibilities and scheduled hours may change based on business needs.

Key Responsibilities

• Enter and maintain lead and client information in JobTread.
• Record lead sources and keep follow-up activities organized.
• Set up new clients and send JobTread invitations.
• Prepare contracts and related documents using information and direction from the owner.
• Coordinate calls, appointments, and follow-up reminders.
• Help maintain schedules and communicate upcoming administrative tasks.
• Organize client-retention information and prepare basic tracking reports.
• Research municipal permit forms and help prepare application paperwork.
• Maintain orderly digital files and support consistent administrative procedures.
• Identify practical ways to reduce missed steps and improve routine workflows.

Required Qualifications

• Strong organization, attention to detail, and follow-through.
• Ability to maintain accurate client records and prepare clear documents.
• Comfort working with business software, shared files, and digital scheduling tools.
• Ability to learn and use JobTread.
• Clear written and verbal communication.
• Ability to work independently while keeping the owner informed.
• Availability for in-person meetings in Garnet Valley approximately once a week, as needed.
• Ability to organize basic data and present useful tracking information.

Preferred Qualifications

• Experience with JobTread or another construction management platform.
• Administrative experience in remodeling, construction, or a related business.
• Familiarity with CRM systems and lead follow-up procedures.
• Experience preparing permit paperwork for Pennsylvania municipalities.
• Experience documenting or improving office procedures.

Pay and Benefits

• Part - time, 1099 employment
• Pay: $25 - $30 per hour, based on experience and skills
• Approximately 15 hours per week initially.
• Primarily remote work, with local in-person meetings as needed.
• Having your own computer and access to the required software is preferred.

Why Join Wenger Contracting?

• You'll work directly with an owner who wants dependable systems and welcomes practical improvements.
• Our established business values close working relationships, clear communication, and helping people succeed.
• Your work will make daily operations easier for the team and help clients receive consistent follow-up.
• As the company develops, you'll have opportunities to contribute to how its administrative processes grow.

Wenger Contracting is an equal opportunity employer and considers qualified applicants without regard to legally protected characteristics.