Part-Time Office & Scheduling Assistant — Music School

Napa School of Music; Napa (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

Napa School of Music in Napa, CA is seeking a part-time Assistant Office Manager to support daily operations, welcome students and families, answer calls and emails, and help maintain a friendly front desk.

You will coordinate student enrollment, schedule lessons, manage teacher calendars and class rosters, process payments, and keep accurate records. This role requires clear communication, basic office software skills, and reliability in a busy school environment.

Qualifications

• Strong communication with students, families, and staff.
• Experience with scheduling, recordkeeping, and class information management.
• Knowledge of office administration practices and front desk operations.
• Comfort with office equipment (computers, printers, phones) and POS/scheduling systems.
• Customer service skills: friendly, patient, solutions-focused.
• Proficiency with common software (Google Workspace, MS Office) and willingness to learn school systems.
• Ability to prioritize tasks and work reliably in a busy school environment.
• Prior experience in an office, school, or music-related setting preferred but not required.

Responsibilities

• Greet and assist students and families; respond to phone calls and emails with courteous service.
• Support enrollment processes and lesson scheduling; manage class rosters and calendars.
• Participate in maintaining accurate records and files; update documents as needed.
• Handle payments and receivables; maintain a welcoming reception area.
• Coordinate communication with teaching staff and support events and programs.
• Assist with basic office equipment use and supplies.

Skills

Communication

Administrative assistance

Office administration

Office equipment

Customer service

Google Workspace

Microsoft Office

Time management

Experience in office/school setting

Tools

Google Workspace

Microsoft Office

Job description

Napa School of Music in Napa, CA is seeking a part-time Assistant Office Manager to support daily operations, welcome students and families, answer calls and emails, and help maintain a friendly front desk.

You will coordinate student enrollment, schedule lessons, manage teacher calendars and class rosters, process payments, and keep accurate records. This role requires clear communication, basic office software skills, and reliability in a busy school environment.