Music School Admin & Front Desk Coordinator

HirePros®; Northern, New York (KY, NY); Hybrid; USD 29,000 - 34,000; Part time

Job summary

Queens Music School in Rego Park, Queens, is seeking an Administrative Assistant / Front Desk Coordinator to greet students and families, answer calls and emails, and manage scheduling. The ideal candidate is friendly, organized, detail-oriented, and capable of multitasking in a busy after-school and weekend environment.

Proficiency with Outlook and Google Workspace is preferred, and Mandarin is a plus. This in-person, part-time position offers an opportunity to contribute to a warm arts

Qualifications

• Excellent verbal and written communication skills.
• Friendly, patient, and professional demeanor.
• Strong organizational skills and attention to detail.
• Ability to multitask and stay calm during busy periods.
• Proficient with Outlook and Google Workspace (Drive, Docs, Sheets).
• Punctual and reliable with assigned shifts.
• Experience in administration or front desk roles preferred.
• Conversational Mandarin a plus, not required.
• Interest in music and education a plus.

Responsibilities

• Greet students, parents, faculty, and visitors warmly and professionally.
• Answer phone calls, respond to emails, and direct inquiries.
• Assist with student scheduling, lesson changes, and calendar updates.
• Maintain attendance and tuition records and payment notes.
• Communicate clearly with parents, students, teachers, and staff.
• Provide general clerical and administrative support.
• Support daily lesson schedules and transitions between lessons.
• Assist with studio events, registrations, and parent communications.
• Keep reception and common areas clean and welcoming.

Skills

Communication

Multitasking

Organization

Attention to detail

Punctuality

Customer service

Education environment

Mandarin (plus)

Tools

Microsoft Outlook

Google Workspace

Google Drive

Google Docs

Google Sheets

Job description

Queens Music School in Rego Park, Queens, is seeking an Administrative Assistant / Front Desk Coordinator to greet students and families, answer calls and emails, and manage scheduling. The ideal candidate is friendly, organized, detail-oriented, and capable of multitasking in a busy after-school and weekend environment.

Proficiency with Outlook and Google Workspace is preferred, and Mandarin is a plus. This in-person, part-time position offers an opportunity to contribute to a warm arts