Part-Time Office & Project Coordinator

EMC2 Landscaping LLC.; Hebron (IL); On-site; USD 21,000 - 30,000; Part time

Job summary

EMC2 Landscaping LLC is seeking a dependable, organized Part-Time Office Assistant to support all four members of our office team with daily needs of our busy commercial playground installation company. This hands-on role focuses on project coordination, office admin, social media support, and coordinating communications with customers, vendors, and field personnel.

The ideal candidate will manage changing priorities, keep multiple projects organized, learn new tasks, and complete assignments

Qualifications

• Previous office or administrative-support experience preferred.
• Construction, contracting, project coordination, or PMO experience is helpful.
• Proficiency with Word, Excel, Outlook and general computer apps.
• Familiarity with Facebook, Instagram, LinkedIn and Canva is helpful.
• Strong written and verbal communication skills.
• Bilingual English/Spanish skills are preferred but not required.

Responsibilities

• Provide daily administrative and project support.
• Monitor routine office emails and direct inquiries to the appropriate team member.
• Prepare routine correspondence, forms, and other basic administrative documents.
• Maintain organized electronic and paper files for customers, projects, employees, vendors, and subcontractors.
• Maintain project schedules, trackers, milestone dates, action items, and follow-up lists.
• Coordinate routine project information and communication among the office team, field crews, vendors, and subcontractors.
• Coordinate employee travel, including hotels, flights, rental vehicles, and project-related arrangements.
• Track project mobilization needs, material deliveries, travel arrangements, and other upcoming requirements.
• Request and track certificates of insurance, permits, licenses, bonds, tax-exemption documents, and other compliance paperwork.
• Assist with organizing and tracking project submittals, purchase orders, closeout documents, and warranty information.
• Provide routine project-status updates and promptly flag missing information, approaching deadlines, or potential delays.
• Review employee time entries, PTO requests, and payroll-related information for accuracy.
• Communicate with customers, general contractors, architects, vendors, subcontractors, and employees in a professional manner.
• Order office and project supplies and track deliveries.
• Assist with hiring paperwork, employee records, training documentation, and other HR tasks.
• Collect, organize, and maintain project photographs and videos for company use.
• Assist with drafting and scheduling approved social-media posts featuring completed projects, company updates, hiring opportunities, and employee activities.
• Help maintain a consistent and professional company presence across social-media platforms.
• Monitor basic social-media messages, comments, and inquiries and direct them to the appropriate person.
• Assist with simple marketing materials, website updates, and company announcements as needed.
• Help keep office procedures, templates, contact lists, and project information current.
• Handle confidential business, employee, and customer information appropriately.
• Identify items requiring attention and follow through without needing constant direction.
• Perform additional administrative and project-support duties as needed to support the office team.

Skills

Microsoft Word

Microsoft Excel

Outlook

Social media

Communication skills

Bilingual English/Spanish

Tools

Canva

Facebook

Instagram

LinkedIn

Job description

EMC2 Landscaping LLC is seeking a dependable, organized Part-Time Office Assistant to support all four members of our office team with daily needs of our busy commercial playground installation company. This hands-on role focuses on project coordination, office admin, social media support, and coordinating communications with customers, vendors, and field personnel.

The ideal candidate will manage changing priorities, keep multiple projects organized, learn new tasks, and complete assignments