Project Assistant

Emerson Construction Company, Inc.; Town of Texas (WI); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

401(k)

ESOP company-funded ownership

Paid Time Off

Paid Holidays

Job summary

A leading construction firm in Wisconsin is seeking a Project Assistant to provide essential administrative and coordination support to the project management team. The ideal candidate will have previous experience in construction administration, strong organizational skills, and proficiency in Microsoft Office, with familiarity in Procore being a plus. This role requires excellent communication and multitasking abilities, as well as the capability to work independently. Significant responsibilities include managing submittals, coordinating project setups, and assisting with documentation and communication throughout the project lifecycle.

Qualifications

• Previous experience in construction administration or project coordination preferred.
• Proficiency in Microsoft Office and familiarity with Procore or similar construction software.
• Ability to work independently with minimal supervision.

Responsibilities

• Prepare and maintain submittal logs to ensure they are current.
• Communicate with subcontractors and suppliers to gather and track information.
• Assist in setting up new projects and coordinate the project closeout process.

Skills

Organizational skills

Multitasking

Communication

Time-management

Tools

Microsoft Office

Procore

Job description

Emerson Construction Company, Inc. is a trusted general contractor with decades of experience delivering quality commercial construction projects throughout Texas. Our success is built on teamwork, dedication, and an unwavering commitment to excellence. We’re currently seeking a Project Assistant to support our project management team and help ensure the smooth execution of our construction projects.

The Project Assistant provides essential administrative and coordination support to the Project Manager. This role is perfect for a highly organized, detail-oriented professional who thrives in a fast-paced environment and enjoys working both independently and collaboratively.

Key Responsibilities

• Prepare and maintain submittal logs, ensuring they are current at all times.
• Communicate with subcontractors and suppliers to gather and track information.
• Review documents for compliance, assemble submittal packages, and upload approved documents into Procore.

Project Setup & Closeout

• Assist in setting up new projects, including file structures, documentation, and Procore configuration.
• Coordinate the project closeout process, ensuring all documents and data are complete and uploaded.
• Solicit bids from subcontractors and suppliers.
• Review bids and assist the bid captain in updating spreadsheets for project estimates.

Meetings & Communication

• Prepare agendas and meeting minutes for pre-construction and progress meetings.
• Distribute documents and updates to project stakeholders promptly.

RFI’s / ASI’s / Change Orders

• Draft, log, and track RFI’s and ASI’s while coordinating responses and document distribution.
• Assist in the review and preparation of change orders, ensuring deadlines and submission requirements are met.

Additional Duties

• Manage uploads of daily job photos and other documentation in Procore.
• Assist with owner-furnished materials and deliveries when needed.
• Perform other administrative and coordination tasks as assigned by the Project Manager.

Qualifications

• Previous experience in construction administration or project coordination preferred.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office and familiarity with Procore or similar construction software.
• Excellent communication and time-management abilities.
• Ability to work independently with minimal supervision.
• Health Insurance
• 401(k)
• ESOP company-funded ownership with long-term wealth potential
• Paid Time Off
• Paid Holidays

Accessibility

If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]
Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.