Office & Operations Manager

Voiceflow; San Francisco (CA); On-site; USD 34,000 - 48,000; Part time

Job summary

Constellation is seeking an Office & Operations Manager to keep our San Francisco workspace running smoothly. This part-time role emphasizes hands-on office care, inventory and supplies, and close coordination with building management and service vendors.

You will handle cleanliness, procurement, furniture logistics, waste programs, and basic AP tasks, all within a flexible 15–20 hour weekly schedule in person in Mission District.

Qualifications

• Prior experience in office management, hospitality, or administrative operations (early-stage startup experience is a major plus).
• A "no task is too small" attitude and a proactive, self-starting work ethic.
• Extremely organized with strong vendor management and negotiation skills.

Responsibilities

• Office Environment & Cleanliness: Ensure the office remains highly organized, clean, and welcoming. Manage standard daily tidying and coordinate with our weekly deep-cleaning vendor.
• Supplies & Snack Procurement: Manage ordering of supplies for team members. Keep the kitchen fully stocked with groceries, drinks, and snacks. Monitor and order office and equipment.
• Furniture & Asset Logistics: Coordinate the ordering, delivery, assembly, and layout of office furniture, standing desks, and specialized ergonomic equipment as the team grows.
• Commercial Waste & Logistics (Immediate Priority): Take immediate ownership of our large-volume waste and cardboard recycling. Phase out ad-hoc gig-worker fixes and establish a robust, scheduled commercial waste solution with Recology SF or building management.
• Vendor & Facility Management: Act as the main point of contact for building management, HVAC maintenance, ISPs, and utility providers.
• Financial Admin: Assist with processing office-related invoices and rent payments through our AP tools.

Job description

Open role

Office & Operations Manager

San Francisco (On-site) · Part-time

About Constellation

Constellation is building a foundation model of human state, translating multimodal human data into generalizable embeddings to power next-generation clinical, robotic, and AI systems. We are a fast-moving, venture-backed startup of 15–20 researchers and engineers in San Francisco, and we need an operational anchor to keep our physical workspace running like clockwork.

Key Responsibilities

• Office Environment & Cleanliness: Ensure the office remains highly organized, clean, and welcoming. Manage standard daily tidying and coordinate with our weekly deep-cleaning vendor.

• Supplies & Snack Procurement: Manage ordering of supplies for team members. Keep the kitchen fully stocked with groceries, drinks, and snacks. Monitor and order office and equipment.

• Furniture & Asset Logistics: Coordinate the ordering, delivery, assembly, and layout of office furniture, standing desks, and specialized ergonomic equipment as the team grows.

• Commercial Waste & Logistics (Immediate Priority): Take immediate ownership of our large-volume waste and cardboard recycling. Phase out ad-hoc gig-worker fixes and establish a robust, scheduled commercial waste solution with Recology SF or building management.

• Vendor & Facility Management: Act as the main point of contact for building management, HVAC maintenance, ISPs, and utility providers.

• Financial Admin: Assist with processing office-related invoices and rent payments through our AP tools.

Role Overview

• Position: Office & Operations Manager (Part-time)

• Location: San Francisco, CA (In-Person; Mission district)

• Hours: 15–20 hours per week (Spread across 3–4 days; flexible hours but requires in-person presence)

• Compensation: $25–$35/hour

Qualifications

• Prior experience in office management, hospitality, or administrative operations (early-stage startup experience is a major plus).

• A "no task is too small" attitude and a proactive, self-starting work ethic.

• Extremely organized with strong vendor management and negotiation skills.

Physical Requirements

• Must be able to lift, push, pull, and carry up to 50 lbs (essential for moving shipments of heavy compute hardware, office furniture, and waste bins).

• Must be comfortable standing, walking, bending, and reaching for extended periods of time during office setup tasks.