Office Coordinator

Vinci Compass; Miami (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

Vinci Compass is seeking a proactive Office Operations Coordinator in Miami to support day-to-day operations of our offices. The role focuses on delivering a seamless employee experience while coordinating travel, expenses, events, vendors, and general administrative activities.

The ideal candidate is service-oriented, detail-focused, and able to manage multiple priorities in a fast-paced environment. A Bachelor's degree and fluency in English are required; bilingual English/Spanish or

Qualifications

• Bachelor's degree required.
• Experience in office operations, administration, workplace services, event planning, hospitality, executive support, or a related field.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications.
• Previous experience in financial services is a plus.
• Bilingual in English and Spanish or Portuguese preferred.

Responsibilities

• Support day-to-day office operations and workplace services across company offices.
• Coordinate domestic and international travel arrangements for employees and visitors.
• Manage employee expense reimbursement processes and assist with travel-related expenses.
• Plan and execute internal meetings, employee events, conferences, and client-facing events across the United States.
• Coordinate office vendors, building management, and workplace service providers.
• Support onboarding logistics, including office access, workspace setup, and employee resources.
• Assist with invoice processing, expense tracking, and administrative projects.
• Identify opportunities to improve office processes and enhance employee experience.

Skills

Strong organizational skills

Multitasking

Communication skills

Ability to work independently

Office operations experience

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Overview

Vinci Compass is seeking a proactive and highly organized Office Operations Coordinator based in Miami to support the day-to-day operations of our offices. This role is responsible for ensuring a seamless employee experience while coordinating travel, expense reimbursement processes, corporate events, vendor relationships, and office-related activities. The ideal candidate is service-oriented, detail-focused, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Support day-to-day office operations and workplace services across company offices.
• Coordinate domestic and international travel arrangements for employees and visitors.
• Manage employee expense reimbursement processes and assist with travel-related expenses.
• Plan and execute internal meetings, employee events, conferences, and client-facing events across the United States.
• Coordinate office vendors, building management, and workplace service providers.
• Support onboarding logistics, including office access, workspace setup, and employee resources.
• Assist with invoice processing, expense tracking, and administrative projects.
• Identify opportunities to improve office processes and enhance employee experience.

Qualifications

• Bachelor's degree required.
• Experience in office operations, administration, workplace services, event planning, hospitality, executive support, or a related field.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications.
• Previous experience in financial services is a plus.
• Bilingual in English and Spanish or Portuguese preferred.