Office Operations Coordinator

Vinci Compass Company; Miami, Northern (FL, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Vinci Compass is seeking a proactive Office Operations Coordinator based in Miami to support day-to-day office functions, travel logistics, expense processing, and events across the United States. You will coordinate vendors, onboarding, and workspace setup while ensuring a seamless employee experience in a fast-paced environment.

The ideal candidate has a Bachelor's degree and strong organizational and communication skills, with experience in office operations and hospitality advantageous.

Qualifications

• Bachelor's degree required.
• Experience in office operations, administration, workplace services, event planning, hospitality, executive support, or a related field.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications.
• Previous experience in financial services is a plus.
• Bilingual in English and Spanish or Portuguese preferred.

Responsibilities

• Support day-to-day office operations and workplace services across company offices.
• Coordinate domestic and international travel arrangements for employees and visitors.
• Manage employee expense reimbursement processes and assist with travel-related expenses.
• Plan and execute internal meetings, employee events, conferences, and client-facing events across the United States.
• Coordinate office vendors, building management, and workplace service providers.
• Support onboarding logistics, including office access, workspace setup, and employee resources.
• Assist with invoice processing, expense tracking, and administrative projects.
• Identify opportunities to improve office processes and enhance employee experience.

Skills

Organizational skills

Communication skills

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Overview

Vinci Compass is seeking a proactive and highly organized Office Operations Coordinator based in Miami to support the day-to-day operations of our offices. This role is responsible for ensuring a seamless employee experience while coordinating travel, expense reimbursement processes, corporate events, vendor relationships, and office-related activities. The ideal candidate is service-oriented, detail-focused, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Support day-to-day office operations and workplace services across company offices.
• Coordinate domestic and international travel arrangements for employees and visitors.
• Manage employee expense reimbursement processes and assist with travel-related expenses.
• Plan and execute internal meetings, employee events, conferences, and client-facing events across the United States.
• Coordinate office vendors, building management, and workplace service providers.
• Support onboarding logistics, including office access, workspace setup, and employee resources.
• Assist with invoice processing, expense tracking, and administrative projects.
• Identify opportunities to improve office processes and enhance employee experience.

Qualifications

• Bachelor's degree required.
• Experience in office operations, administration, workplace services, event planning, hospitality, executive support, or a related field.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications.
• Previous experience in financial services is a plus.
• Bilingual in English and Spanish or Portuguese preferred.