Part-Time Office & Operations Coordinator

TonyMoly USA; New York (NY); On-site; USD 27,552 - 38,572; Part time

Job summary

TONYMOLY USA is seeking a Part-Time Office Coordinator to support day-to-day operations, office administration, and employee experience initiatives in an in-office setting. The role emphasizes organization, ownership, and proactive coordination across departments.

Responsibilities include coordinating meetings, travel, and projects; managing office supplies and vendor relationships; supporting intern programs, recruiting coordination, and AI-enabled efficiency projects; and ensuring a positive,

Qualifications

• Bachelor’s degree preferred, or equivalent professional experience.
• 2+ years of experience in office administration, business operations, executive support, or similar roles.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent follow-through and attention to detail.
• Strong written and verbal communication skills.
• Experience with Monday.com, project management tools, HR platforms, ATS systems, Google Workspace, and Microsoft Office.
• Comfortable learning new technology and AI tools to improve efficiency.
• Ability to handle confidential information with discretion.

Responsibilities

• Support company-wide operations and cross-functional initiatives.
• Maintain SOPs and documentation to keep processes current.
• Coordinate cross-functional projects with deadlines, owners, and action items.
• Follow up on leadership meeting actions to ensure progress.
• Document business processes and workflows.
• Track initiatives and ensure priorities move forward.
• Identify opportunities to improve coordination and efficiency.
• Coordinate internal and external meetings, agendas, and logistics.
• Arrange business travel and related logistics.
• Assist with research projects, vendor comparisons, and administrative prep.
• Coordinate vendors and outside partners as needed.
• Support recruiting efforts and internship programs.
• Schedule interviews and manage postings and candidate communication.
• Support onboarding for interns and new hires, including desk setups.

Skills

Organizational skills

Communication skills

Project coordination

Administrative support

HR coordination

Education

Bachelor’s degree or equivalent experience

Tools

Monday.com

Google Workspace

Microsoft Office

ATS systems

HR platforms

Justworks

Job description

TONYMOLY USA is seeking a Part-Time Office Coordinator to support day-to-day operations, office administration, and employee experience initiatives in an in-office setting. The role emphasizes organization, ownership, and proactive coordination across departments.

Responsibilities include coordinating meetings, travel, and projects; managing office supplies and vendor relationships; supporting intern programs, recruiting coordination, and AI-enabled efficiency projects; and ensuring a positive,