Part-Time Office Manager — Robotics Lab, Onsite & Flexible

Piaggio Fast Forward; Boston (MA); On-site; USD 28,654,000 - 40,116,000; Part time

Job summary

Piaggio Fast Forward is seeking a hands-on Office Manager to keep our Charlestown, MA workplace running smoothly. This onsite role offers flexible scheduling for roughly 16 hours per week at $25-$35 per hour.

You will handle kitchen supplies, vendor coordination, event planning, and office services, partnering with landlords and vendors to ensure a well-organized daily environment and engaging team events.

Qualifications

• 2+ years in office management, facilities coordination, executive assistance, hospitality, or event planning.
• Strong vendor management skills and comfort holding service providers accountable.
• Excellent organization and follow-through; you catch the details before anyone else notices them.
• Event planning experience, including catering and budget management.
• Clear, friendly communicator who works well across all levels of a company.
• Able to be onsite regularly.

Responsibilities

• Keep the kitchen stocked, track supplies, place orders, manage vendor deliveries.
• Manage the nightly cleaning service, including scheduling, quality checks.
• Serve as the primary point of contact with our landlords and property management on building maintenance, repairs, and access.
• Manage our facilities service vendors.
• Plan and cater monthly Birthdays & Brews.
• Coordinate logistics and catering for quarterly all-hands meetings.
• Book and manage restaurant reservations, travel, and lodging for Board of Directors meetings.
• Plan company outings and seasonal team events.

Skills

Vendor management

Organization

Communication

Budget management

Event planning

Job description

Piaggio Fast Forward is seeking a hands-on Office Manager to keep our Charlestown, MA workplace running smoothly. This onsite role offers flexible scheduling for roughly 16 hours per week at $25-$35 per hour.

You will handle kitchen supplies, vendor coordination, event planning, and office services, partnering with landlords and vendors to ensure a well-organized daily environment and engaging team events.