Receptionist & Office Coordinator

HireArt; Cambridge (MA); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Flexible Spending Account

401k package

Disability and life insurance

Job summary

HireArt is assisting a fast-growing AI robotics company in Cambridge, MA, to hire a Receptionist & Office Coordinator for a full-time, 12-month contract onsite. You will welcome employees and guests and support day-to-day operations.

You will be the first point of contact, manage front-desk activities, coordinate deliveries and meetings, and help maintain a professional office environment. This role requires reliable, on-site presence and strong organizational skills.

Qualifications

• Previous experience in a receptionist, front desk, or office coordinator role preferred.
• Strong interpersonal and communication skills with a friendly and professional demeanor.
• Excellent organizational skills and attention to detail.

Responsibilities

• Serve as the primary front-desk presence and warmly greet employees, visitors, candidates, vendors, and other guests.
• Manage visitor arrivals, including notifying appropriate employees and assisting with check-in procedures.
• Help maintain a professional, welcoming, and organized reception and common-area environment.

Skills

Interpersonal skills

Professional demeanor

Organizational skills

Punctuality

Customer-facing experience

Tools

Microsoft Office

Google Workspace

Job description

A Fast Growing AI Robotics Company

Full time

Location

Cambridge, MA, United States

Work environment

In-person

Expected pay amount

27.00 - 30.00 USD Per Hour

Schedule

Monday-Friday, 8am - 4:30pm

12 month contract

HireArt is helping our client find a friendly, organized, and dependable Receptionist & Office Coordinator to support day-to-day office operations and create a welcoming experience for employees and guests.

In this role, you'll serve as a welcoming first point of contact for employees, visitors, candidates, vendors, and delivery partners while helping ensure the office runs smoothly day to day.

As a Receptionist & Office Coordinator, you'll:

• Serve as the primary front-desk presence and warmly greet employees, visitors, candidates, vendors, and other guests.
• Manage visitor arrivals, including notifying appropriate employees and assisting with check-in procedures.
• Help maintain a professional, welcoming, and organized reception and common-area environment.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Coordinate with delivery drivers, couriers, and vendors as needed.
• Assist with ordering, receiving, and organizing office supplies and other workplace materials.
• Coordinate catering deliveries and assist with food and beverage setup for meetings, team events, and other office activities.
• Help prepare conference rooms and shared spaces for meetings and events and assist with cleanup afterward.
• Monitor common office areas to ensure supplies are stocked and spaces remain organized.
• Provide general administrative support to the team, including scheduling, document preparation, data entry, and other tasks as needed.
• Assist with occasional office projects, employee events, and workplace initiatives.
• Partner with internal teams to address day-to-day office needs and help provide a positive onsite experience.
• Perform other administrative and office support duties as assigned.

Requirements

• Previous experience in a receptionist, front desk, office coordinator, administrative assistant, hospitality, or similar customer-facing role preferred
• Strong interpersonal and communication skills with a friendly and professional demeanor
• Excellent organizational skills and attention to detail
• Dependable and punctual, with the ability to maintain consistent onsite coverage during scheduled hours
• Comfortable interacting with employees, executives, candidates, visitors, vendors, and delivery personnel
• Ability to manage multiple priorities and respond calmly and professionally to changing needs
• Proficiency with common workplace tools such as email, calendars, and Microsoft Office or Google Workspace
• Willingness to take initiative and help wherever needed to keep the office running smoothly
• Ability to handle sensitive or confidential information with appropriate discretion
• Flexible Spending Account for healthcare-related costs
• HireArt covers all costs for short- and long-term disability and life insurance
• 401k package

Commitment:

This is a full-time, 12-month contract position staffed via HireArt. This position will be onsite and available to candidates who are local to the Cambridge, MA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.