Part Time Office Administrator

MOLARI Employment and HealthCare Services; Stockbridge (MA); On-site; USD 34,000 - 41,000; Part time

Job summary

MOLARI Employment and HealthCare Services seeks a highly organized Part-Time Office Administrator for a professional office in Stockbridge, MA. This in-person role supports daily operations, scheduling, documentation, and communications, approximately 20-25 hours per week, with a Temp-to-Hire path.

Ideal candidates have 5+ years in office administration or related roles, excellent communication, and strong MS Office proficiency.

Qualifications

• 5+ years of experience in office administration, executive assistance, project coordination or related roles.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication abilities.

Responsibilities

• Answer phones and manage general office communications with timely follow-up.
• Support scheduling, meeting coordination, calendars, mail, and supplies.
• Maintain project files, contracts, certificates, and administrative docs.
• Track deadlines, action items, and meeting notes with follow-up.
• Coordinate with clients, consultants, contractors, vendors, and IT/providers as needed.
• Manage billing records, invoices, and supporting documentation.
• Assist onboarding, employee paperwork, events, and internal coordination.
• Improve office systems, digital filing, password/access management, and project tracking workflows.
• Provide general admin support for day-to-day operations.

Skills

Office administration

Project coordination

Executive assistance

Office management

Attention to detail

Communication

Tools

Microsoft Office

Email platforms

Calendars

PDFs

Job description

MOLARI is seeking a highly organized, proactive, and detail-oriented Part-Time Office Administrator on behalf of our client, a professional office located in Stockbridge, MA. This position will support daily office operations, project administration, scheduling, documentation, and communication. This is an excellent opportunity for someone who enjoys keeping people, projects, and information organized in a collaborative and professional office environment. Part-Time, In-Person | 20-25 Hours per Week $25-$30/Hour DOE (Depending on Experience) Temp-to-Hire Opportunity

Key Responsibilities

• Answer phones, manage general office communications, and ensure timely follow-up on inquiries.
• Support scheduling, meeting coordination, calendars, mail, office supplies, shipping, and general office organization.
• Maintain project files, office records, contracts, certificates, and administrative documentation.
• Track project information, deadlines, action items, meeting notes, and follow-up tasks.
• Coordinate with clients, consultants, contractors, vendors, IT support providers, and bookkeeping resources as needed.
• Manage billing records, receipts, invoices, and supporting documentation for bookkeeping.
• Assist with onboarding, employee paperwork, scheduling, office events, and internal administrative coordination.
• Help improve office systems, digital filing processes, password and access management, and project tracking workflows.
• Provide general administrative support to ensure efficient day-to-day office operations.

Qualifications

• 5+ years of experience in office administration, executive assistance, project coordination, office management, or a related role.
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, email platforms, calendars, PDFs, and general office technology.
• Ability to manage multiple priorities and consistently follow through on tasks.
• Professional, trustworthy, and able to handle confidential information with discretion.
• Strong interpersonal skills and a collaborative work style.
• Experience in architecture, interior design, construction, real estate, engineering, legal, accounting, or other professional services environments is a plus, but not required.

Schedule & Location

This is an in-person position based in Stockbridge, MA. The anticipated schedule is approximately 20-25 hours per week, ideally spread across 3-4 weekdays.

Employment Type

Temporary-to-Hire Qualified candidates who demonstrate strong performance and alignment with the organization may have the opportunity to transition into a permanent role.

Equal Opportunity Employer

#ESPriority Equal Opportunity Employer MOLARI is an Equal Opportunity Employer and values a diverse and inclusive workplace. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local laws. We are committed to fostering a workplace where all employees are treated with respect and provided equal opportunities to succeed.